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Instructions will be updated regularly.
SISU credit plan is one part of the doctoral personal study plan (DPSP) including also; 2) research plan; 3) supervision plan; 4) financing plan; and, 5) career plan. The other parts of the DPSP will be done in another system when that system is ready to be taken into use.
SISU credit plan (called simply study plan in Sisu) enables study planning, registration for courses and is the basis for composition and printing the degree certificate and for graduation. You register for teaching in Sisu. Graduation requests are submitted via Sisu. You need to create make SISU credit plan in Sisu first even if your study plan has been confirmed and courses completed earlier.
The degree certificate is formed on the basis of the SISU credit plan, so it is not possible to apply for graduation without a SISU credit plan.
Create the new study plan by clicking the New study plan button
and under My educations choose your doctoral programme.
A basic doctoral study plan may look like this:
If you have both licentiate and doctoral study right, you can find the right structure of studies the following way (for technical reasons, both programmes are named the same, but they differ by code).
If you want to create a SISU credit plan for licentiate degree:
Start creating the new study plan and choose My educations, type in the programme name Aalto doctoral programme in ... /Sähkötekniikan tohtoriohj... and choose one of the alternatives below.
The field Learning opportunity tells you which one you have chosen, licentiate or doctoral
You can also check if you've chosen the correct one from the degree programme code; for licentiate degree includes an L
In the doctoral programme there are two parts: Degree studies and Extracurricular studies.
Under Degree studies you can find only compulsory study modules. Sisu will guide you on what you need to choose.
In this example there are three study modules: Studies in Scientific Practices and Principles, Research field studies and Doctoral thesis.
In many cases doctoral students may want to complete non-degree studies to complement their degree. These studies can be included under Extracurricular studies. These studies first need to be in your study plan so you can register for them.
NOTE! Remember to delete these studies from your study plan before submitting the Request for graduation, as they are not included in the degree certificate.
In doctoral degrees most study modules require approval of their content. A study module can include compulsory, elective and free-choice courses. The Sisu selection assistant window (on the right) guides you on how to make the selection.
The research fields are in the degree structure by curriculum period/academic year. Since the research fields have varied from one academic year to another, it is important to choose as basis of your plan the academic year in which your right to study began. The degree structure is the same, but research fields may vary.
If your study right began in April 2018, you can choose the curriculum period 2017-2018 or a later one. However, your research field may not be available in the more recent degree structure.
If a course in your HOPS has a varying scope in credits (e.g. 1–10 ECTS credits), you can confirm the scope you have selected on the Completion methods tab of the course info sheet. Please see the detailed instructions.
If you are planning to take a course or do study-related work or activities outside Aalto or some individual study attainments in Aalto (book exam, summer school, conference presentation, etc.) you can include them in your plan by making a study draft. The study draft can then be conditionally accepted in your SISU credit plan.
When your study attainment is finished, you can receive credit for it through the credit transfer or the custom course credit procedure. See instructions for credit transfer.
If your individual study attainments are already completed and registered, you can see them in the register and add them to your plan. Do not use study drafts for completed courses or studies.
You can add the completed courses /attainments as follows:
If the structure of the module is pre-set, you can use the Free edit mode to edit it.
This allows you to include any courses you want and request approval. Also, your completed courses (custom credit courses, too) can be added this way.
When making study drafts or applying for custom credit course (individual study attainments), the application should include certain information in order to be approved and later registered.
Free edit mode is a stage where you can suggest changes to your SISU credit plan (e.g. if you have received an exemption). Changes always require approval.
If you wish to use Free edit mode, first open a study module by clicking on it in the selection assistant. In addition to the study modules, you will find the Free edit mode at every hierarchy level of the plan. Next, click the three dots in the selection assistant to open the Free edit mode.
Now you can add any courses, study modules or already completed studies or you can delete courses or study modules. In the Free edit mode, you cannot add a course if it is compulsory somewhere else in the structure.
Finally, apply for approval and include your justifying reasons for the changes.
When all the choices are made correctly, the button Approval for module content approval activates if approval is required.
You can send the study module for approval, if needed. The application requires grounds for the approval. When the approval is needed the contents of the study modules should be discussed with your supervisor before submitting the application.
After the application has been sent, it shows in the plan as "approval requested".
After the study module has been approved, it shows like this
In the selection assistant (right side window) you can see the approved content by clicking "Show"
Sometimes the plans change. If you change the content of an approved module, SISU gives you the notifications of "Selections against the rules" and "differs from the content of the approved application". It also notifies you as to what content does not correspond to the approved content (marked yellow in the example).
If changes are necessary, first give up the approval of the study module before requesting new approval.
All applications are saved, so you can check previous ones later if needed.
Make a choice of thesis according to your research field. Usually, the thesis and the research field codes are formed on same basis. In this case given, ELEC002Z refers to acoustics in the thesis.
Sometimes there are courses doctoral students are advised to complete but these are considered extracurricular. In order to register for these courses, they need to be in your SISU credit plan.
Since doctoral degrees do not contain any free-choice studies, there will be a study module ‘Extracurricular studies/tutkintoon kuulumattomat opinnot’ in the degree structure.
This study module does not need approval nor is it evaluated. Completed courses will show on your study transcript, but not in your degree certificate nor in its attachments.
Instructions available in Finnish, English version in progress! Contact your doctoral programme.
Sisu is a developing system and adjusting is done to degree structures from time to time. Unfortunately, this might some times break earlier study plans and make them invalid. Sisu gives notifications when your plan does not match the current structure due to changes or choices made in the plan (see the notifications below).
When the extracurricular studies study module was added to the structure on 26 March, 2021, plans created before that are in invalid state Selections against the rules.
Start by creating a new plan (do not copy!) and choose first the degree studies.
Choose then study modules. In this example the research field content in acoustics and signal processing had already been approved so choosing the same courses changes the status to valid again. You can find the approved content by clicking Show.
Earlier study drafts cannot, unfortunately, be found again, you need to create them again and send in for approval.
In this plan, the other modules were already completed, so they showed up by choosing them in selection assistant.
If you have a licentiate degree and now you are pursuing a doctorate in the same field, your first step is to contact the learning services for your doctoral programme. You can include your completed licentiate degree as part of your doctoral degree in Sisu by credit transfer (which requires the doctoral programme’s approval) and by editing the structure of your study plan.
Once a decision is made on the credit transfer of your licentiate degree for your doctoral degree, you will receive a message saying your study plan template is available.
Go to your Sisu study plan (or create one if you have not done so yet). The correct codes for doctoral programme plans begin with DP-.
Your research field is already selected beneath ‘Research field studies’; you just need to get this selection confirmed in your degree structure.
When the application has been sent, the warning messages ‘Does not fit within the degree structure’ and ‘Selections against the rules’ vanish from the study plan.
You can apply for credit transfer of your licentiate degree once your study draft has been made.
Sisu will inform you when the decision on the transfer is ready. After approval, you will see the completed credits in your study plan and in your completed studies. Additional information.
If you sought approval through a study draft, the approval will appear immediately in the correct place in the study plan.
When the content of the research field is approved, you will get a message in Sisu, and your study plan will show the text ’selections approved, parts completed’.
Decision details can be viewed by clicking Show beside Content approved (in the selection assistant).
Because your degree structure varies from the usual, it must be separately approved.
You can submit a request for graduation after seeking approval for your degree structure.