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Extension to the right to study is applied mainly via Sisu.  

See more information at: 

Degree programmes will give more instructions how and when to apply for extension if needed.  

Summary of the steps to applying for an extension

  1. Sisu’s frontpage displays a notification to let you know that your right to study will expire at the end of the ongoing term.
  2. If you are unable to graduate by that date, apply for an extension to your right to study.
  3. Update your primary study plan (HOPS) or create one.
  4. Schedule the courses you still need to complete by putting them on your timeline.
  5. Fill in an application for an extension and submit it.
  6. If you still want to update your HOPS, you can cancel your application.
  7. Submit the required attachments as instructed. Use the following email subject line: ‘[Your school: ARTS, BIZ, CHEM, ELEC, ENG, SCI], [your name], attachment to application for extension’
  8. You will receive a message on Sisu as soon as your application is accepted or rejected.

In what situation are extension applications not made on Sisu? When is it impossible to apply for an extension? 

You cannot use Sisu to apply for an extension if:

You cannot apply for an extension at all if:

1 When your right to study is about to expire

If your right to study will expire at the end of the ongoing academic term, Sisu’s frontpage will display a notification and a link to an extension application. If you click on the link, the system will guide you to apply for an extension and to create:   

You should not use Sisu to send in any other documents related to your application. Send them to the university using other channels (read more below).


You cannot use Sisu to apply for an extension to your right to study if:

2 Applying for an extension when your study right is still valid

If your right to study is going to expire within the ongoing term, Sisu’s front page will display the following notification: If you will not graduate before the study right ends, you must apply for an extension. Make sure you have time for the graduation process.

NOTE! If you will graduate in July or December, you do not need to apply for extension even if you study time is ending July 31 or December 31. 


Applying for an extension when your right to study has already expired

If your right to study has expired, causing your study time to end, Sisu’s front page will no longer display a notification. You can still apply for an extension through the My profile section which contains information about your right(s) to study.


Getting your right to study back, and a limited duration of studies

If You may have lost your right to study because it has expired (in other words, the maximum duration of your studies has elapsed) and you have not applied for or been granted an extension, you do not need to apply for the reinstatement of your study right or pay a re-enrolment fee. You only need to apply for an extension to your right to study. This will enable you to complete your degree.

Alternatively, you may have lost your right to study because you failed to enrol as an attending or non-attending student and the maximum duration of your studies has elapsed. (The terms for which you fail to enrol as attending or non-attending will count against the time you have left to complete your studies.) In this case, you need to apply for an extension to your right to study. You do not need to submit a separate application for the reinstatement of your right to study. Instead, Aalto will consider the reinstatement when processing your extension application. If Aalto grants you an extension, your right to study will automatically be reinstated at the same time. You will need to pay a re-enrolment fee.  Your programme services will give instructions in this case. 

The academic terms for which you fail to enrol count towards the duration of your studies

In order to get your right to study back (in other words, to have it reinstated), you cannot have exceeded either the maximum duration of your studies or the extension that you have been granted to your study right. Please note: if you fail to enrol as an attending or non-attending student for an academic term, the term still counts towards the maximum duration of your studies. You can only enrol as a non-attending student for a certain amount of terms before this starts to affect the time you have left to complete your degree. The number of terms you may spend as a non-attending student depends on the reason for your non-attendance and the year when your right to study entered into force. Further information about the way the permissible duration of studies is defined.

Making an application

To summarise, to be able to apply for an extension to your right to study, you first need to have a study plan (HOPS) and a schedule for the studies you still have to complete. If you do not have these two things, you cannot apply for an extension.

3 Personal study plan (HOPS)

To apply for an extension to your right to study, you do not need to create a new HOPS. Instead, you can update your existing HOPS. The status of your HOPS should be Selections done.

If your HOPS contains one or several study drafts, they must comply with the rules of the HOPS: A study draft can only be included in a study module whose rules permit it. Alternatively, the study module must have been conditionally approved.

4 Scheduling your studies

If you have not scheduled the courses you are going to take by adding them to your timeline, Sisu will ask you to do so.

Course scheduled to a teaching period that has ended and course attainment has not been registered yet

If you have courses scheduled to a teaching period that has just ended and the course attainment has not been registered, you are likely receive the following remark in Sisu when trying to submit the application: "There are courses in your plan that you have not completed and that are timed in the past on the timeline. Please correct the timing."

In the picture below the course marked in red is on teaching period IV which has ended. Attainment has not yet been registered. By editing the timing so that the course continues to period V or by transferring it to period V, you can submit the application.  

You can either

See Detailed instructions on adding courses to your timeline.

5 Applying for an extension

After you have put your HOPS in order and scheduled your studies, it is time to make the actual application for an extension to your right to study.

The upper part of the application displays the details of your study right, the terms you have spent as an attending or non-attending student, your statutory absences, any past failures to enrol as a student, the credits you have earned so far, the credits you still need to earn, and the average number of credits you have earned per term.

The Spent semesters section lists the academic terms included in your right to study that you have already used. The section also indicates whether you were enrolled as an attending or non-attending student for each term and the number of credits you completed.

In the Planned studies section, you can see your timeline in the form of a list. You can click on each term to see the courses you have scheduled for it. The sum total of the planned and missing credits is displayed at the bottom. Any study drafts are also included in the list.

Length of the extension

You can apply for an extension of a maximum of four terms (two academic years) at a time. Your application also needs to explain the reasons why your studies have been delayed and include a plan on how you are going to finish them.

As is the case with all applications in Sisu, you can select the way you wish to be informed when your application is accepted or rejected.



6 After you submit your application

After you submit your application, any updates you make to your HOPS and/or timeline will not be reflected in your application. If you need to, you can cancel your application. As all other applications you make, you can view your extension application in the My profile section, under Applications and decisions.

If you need to edit your application, cancel it and send a new application that contains the necessary edits.

Note:

7 How to submit attachments

Send the necessary attachments to Aalto University using channels other than Sisu.

Health records and other sensitive information


IMPORTANT! Use the following email subject line: ‘[Your school: ARTS, BIZ, CHEM, ELEC, ENG, SCI], [your name], attachment to application for extension’


How to send us health information (for example medical certificates) or other sensitive information in an encrypted email:

If you are using an email address other than your aalto.fi address, do this: First, sign in to the portal at https://securemail.aalto.fi. Then follow the instructions in the portal to send your attachments to this address: confidential@aalto.fi.s

Other attachments


IMPORTANT! Use the following email subject line: ‘[Your school: ARTS, BIZ, CHEM, ELEC, ENG, SCI], [your name], attachment to application for extension’

Other attachments should be sent to studentservices@aalto.fi.

How to submit printed attachments

If you want to submit attachments as printed versions, bring or send the documents to the learning services of your school. Their contact information is available on Into: https://into.aalto.fi/display/contact/Contact 


8 Decision on your extension application

When your application for an extension has been processed, you will receive a message on Sisu.

Positive decision

If you receive a positive decision (your application is accepted), you can see it in My profileApplications and decisions and in the details of your study right.


Negative decision

You can also see a negative decision (your application is rejected) in My profile → Applications and decisions. The decision includes the grounds of the decision and appeal instructions.


Appealing against the decision

If you are unsatisfied with the decision you received and want to request rectification, follow the appeal instructions included in the decision.