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[in Finnish]

Instructions will be updated regularly. 

Why do I need a personal study plan a.k.a HOPS? 

Personal study plan enables study planning, registration for courses and is the basis for degree certificate and graduation. You can register for teaching from 9.8.2021 in Sisu. Graduation will be applied for in Sisu as of 25.5.2021. If you are graduating after 25.5.2021 you need to create make a study plan in Sisu first even if study plan has been confirmed and courses completed earlier. 

The degree certificate is formed on the basis of your study plan, so it is not possible to apply for graduation without Sisu HOPS.

How to create a study plan? 

Step 1. Log in to Sisu at

Step 2. Open "Structure of studies" at the top of the page 

Step 3. Create a new study plan

Create anew study plan by clicking "New study plan" button 


and choose under "My educations" choose your doctoral programme. 

  • you can choose from the existing educations you have study right to
  • curriculum period: choose the academic year you have started or more recent one
    • notice that your research field may not be available in most current structure
  • You can name your study plan as you like 

Basis for your study plan looks like this. 

I have both licentiate and doctoral study right in Sisu, how to find the correct one for HOPS

I have both licentiate and doctoral study right in Sisu, how to find the correct one for HOPS

If you have both licentiate and doctoral study right in Sisu, you can find the right structure of studies the following way (for technical reasons both programmes are named the same, but they differ by code). 

If you want to your HOPS for licentiate degree:

Start creating new study plan and choose My educations, type in the programme name Aalto doctoral programme in Elec ... and choose to one below. 

The field Learning opportunity tells you which one you have chosen, licentiate or doctoral 

You can also check if you've chosen the correct one from the degree programme code, for licentiate degree id includes L


Step 4. Choose study modules to your degree 

In doctoral programme there are only compulsory study modules. Sisu guides what you need to choose. 

In this example there are three study modules: Studies in Scientific Practices and Principles, Research field studies and Doctoral thesis. 

  • The selection assistant shows the made selections (tapped to blue in this case)

Step 5. Choose courses to study modules

In doctoral degree most of the study modules requires approval for the module content. In study module there can be compulsory, optional and free choice courses. Sisu guides you to make the choices in the selection assistant window. 

If you are in planning to do course outside Aalto, have some individual study attainments (book exams, summer schools, conference presentations...) you can include them in to the study plan by making a study draft(s). Study drafts can then be conditionally accepted to your HOPS. 

Credit transfer can be applied when the course/summer school/other learning has been attained. Instructions to this are still to defined. 

Individual study attainments, 

Individual study attainments should include certain information in order to be approved and later registered.

Personal study attainments

You to fill in the study draft for individual study attainments.

Instructions are coming in March! 

Individual study attainments

Registering of studies

Individual study attainment

Information needed

Proposal what and how to write in SISU

  • Scientific summer/winter/etc schools
  • workshops
  • seminars  
  • Name of the school/workshop
  • Organiser
  • Dates with short “–”
  • City, Country

International Summer School on Machine Learning, University of Tottenham, 2 - 15 July 2020, Tottenham, UK

Winter School on Something, 17 - 26 January 2019, Paris, France

The Workshop on Complex Systems, 1 - 5 July 2019, Aalto University, Finland

  • If the name does not indicate clearly the detail, start with: Summer school: / Workshop: /Seminar: and then details .

Journal articles and conference papers which will not be included in the thesis

  • Authors’ surnames, initials(s)
  • Year of publication
  • Title of the article/paper
  • Name of the journal +
  • Volume, page numbers or
  • Name of the conference,
  • Place and Dates of the conference

Journal article: Laiho L. & Sirenius, M. (2020) ‘Title of the article’, Name of the journal, 20:5-18

Conference paper: Laiho, L. (2018): ‘Title of the paper’. In Conference on Machine Learning; Peking, China : 15 - 17 February 2018. (This information, with the own research field’s conventions in referencing to be added.)

Self-study (book or literature exam/report/review/essay or other assignment)

One book:

  • Authors’ surnames, initials(s)
  • Year, edition
  • Title, edition
  • Place of publication: Publisher  
  • Number of pages

Several books/literature:

  • Topic

Book exam: Belbin, M. (2010) Management Teams: Why They Succeed or Fail (3rd edition), UK: Butterworth Heinemann.

  • if only part of the book, mark chapters/pages: Chapters 1-2/pp. 25-425

Book review: Anslyn, E.V. and Dougherty, D.A. (2006) Modern Physical Organic Chemistry. UK: Thomson Learning

Self-study: Studying the course material of Reinforcement Learning of University College London and completing programming assignments related to the course material

Exam on literature package on xxxx

Peer review of scientific papers

  • Quantity of papers read
  • Theme, topic

Peer review of three scientific papers on the topic of aqueous-phase reforming.

Presentation of research work at scientific conferences (poster, presentation)

  • Title of presentation
  • Name of conference
  • Dates of conference
  • City, Country of conference

Poster and presentation “Title of the presentation”, ICPF Conference on Computer Science, 12 – 14 March 2017, Berlin, Germany

Co-supervision/guidance of B.Sc. theses, special assignments, or M.Sc. theses

  • Type (MSc/BSc thesis, special assignment)
  • Title of the thesis/topic of the special assignment
  • Name of the student
  • Year of completion of the thesis/assignment done

Academic supervision: Master's thesis advisor (Carbon Dioxide Methanation for Intensified Reactors, Irene Coronado Martin, 2015)

Academic supervision: Bachelor’s thesis advisor (Carbon Dioxide Methanation for Intensified Reactors, Irene Coronado Martin, 2015)

Academic supervision: Special assignment (Carbon Dioxide Methanation for Intensified Reactors, Irene Coronado Martin, 2015)

Teaching/ planning and implementing a new course

  • Type of work done
  • Name and code of the course
  • Timing (dates/periods/autumn/spring year)
  • Organisation where done if not in Aalto (dpt/institution)

Acting as a course assistant on course Machine Learning CS-E3210, autumn 2020

Planning and implementing course xxxx, autumn 2020

Teaching course xxxx, autumn 2020

Step 6. Free edit mode

Free edit mode is a stage where you can suggest changes to your study plan (e.g. if you have received an exemption ). Changes always require approval.

If you wish to use Free edit mode, first open a study module by clicking on it in the selection assistant. In addition to the study modules, you will find the Free edit mode at every hierarchy level of the study plan. Next, click the three dots in the selection assistant to open the Free edit mode.

Now you can add any courses, study modules or already completed studies or you can delete courses or study modules. In the Free edit mode, you cannot add a course if it is compulsory somewhere else in the structure.

Finally, apply for approval and include your justifying reasons for the changes.

Step 7. Approval for study module

When all the choices are made correctly, the button Approval for module content approval actives if the approval is required. 

You can send the study module for approval. The application requires some grounds for the application. Contents of the study modules should be discussed beforehand with the supervisor. 


After the approval application has been sent, it shows in the HOPS as approval requested. 

After the study module has been approved, it shows like this 

In the selection assistant (right side window) you can see the approved content

Step 8. If you need to change the module content after approval

Sometimes the plans change. If you change the content of approved module, Sisu gives you notifications of Selections against the rules and differs from the content of the approved application. It also notifies what is the content that does not correspond to approved content (marked yellow in the example). 

If the changes are necessary, first give up the previous approval of the study module before requesting new approval. 

All applications will be saved, so you can check previous ones later if needed. 

Step 9. Choose Doctoral thesis / licentiate thesis

Choose thesis according to your research field. Usually the thesis and research field codes are formed on same basis, in this case ELEC002Z refers to acoustics also in thesis. 

Other studies complementing the doctoral degree

Sometimes there are courses recommended to doctoral students. In order to register for courses they need to be in your study plan. Since the doctoral degree does not contain any free choice studies, there will be a study module "studies not included in the degree" in the HOPS structure. 

This is still under preparation.

What if I already have licentiate degree and need only doctoral thesis to complete the doctoral degree? 

Instructions under preparation! 

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