Instructions will be updated regularly.
Why do I need a personal study plan a.k.a HOPS?
Personal study plan enables study planning, registration for courses and is the basis for degree certificate and graduation. You can register for teaching from 9.8.2021 in Sisu. Graduation will be applied for in Sisu as of 25.5.2021. If you are graduating after 25.5.2021 you need to create make a study plan in Sisu first even if study plan has been confirmed and courses completed earlier.
The degree certificate is formed on the basis of your study plan, so it is not possible to apply for graduation without Sisu HOPS.
How to create a study plan?
Step 1. Log in to Sisu at sisu.aalto.fi
Step 2. Open "Structure of studies" at the top of the page
Step 3. Create a new study plan
Create anew study plan by clicking "New study plan" button
and choose under "My educations" choose your doctoral programme.
- you can choose from the existing educations you have study right to
- curriculum period: choose the academic year you have started or more recent one
- notice that your research field may not be available in most current structure
- You can name your study plan as you like
Basis for your study plan looks like this.
I have both licentiate and doctoral study right in Sisu, how to find the correct one for HOPS
If you have both licentiate and doctoral study right in Sisu, you can find the right structure of studies the following way (for technical reasons both programmes are named the same, but they differ by code).
If you want to your HOPS for licentiate degree:
Start creating new study plan and choose My educations, type in the programme name Aalto doctoral programme in Elec ... and choose to one below.
You can check you've chosen the correct one from the degree programme code, for licentiate degree id includes L
Step 4. Choose study modules to your degree
In doctoral programme there are only compulsory study modules. Sisu guides what you need to choose.
In this example there are three study modules: Studies in Scientific Practices and Principles, Research field studies and Doctoral thesis.
- The selection assistant shows the made selections (tapped to blue in this case)
Step 5. Choose courses to study modules
In doctoral degree most of the study modules requires approval for the module content. In study module there can be compulsory, optional and free choice courses. Sisu guides you to make the choices in the selection assistant window.
If you are in planning to do course outside Aalto, have some individual attainments (book exams, summer schools, conference presentations...) you can include them in to the study plan by making a study draft(s). Study drafts can then be conditionally accepted to your HOPS.
Credit transfer can be applied when the course/summer school/other learning has been attained. Instructions to this are still to defined.
Step 6. Free edit mode
Free edit mode is a stage where you can suggest changes to your study plan (e.g. if you have received an exemption ). Changes always require approval.
If you wish to use Free edit mode, first open a study module by clicking on it in the selection assistant. In addition to the study modules, you will find the Free edit mode at every hierarchy level of the study plan. Next, click the three dots in the selection assistant to open the Free edit mode.
Now you can add any courses, study modules or already completed studies or you can delete courses or study modules. In the Free edit mode, you cannot add a course if it is compulsory somewhere else in the structure.
Finally, apply for approval and include your justifying reasons for the changes.
Step 7. Approval for study module
When all the choices are made correctly, the button Approval for module content approval actives if the approval is required.
You can send the study module for approval. The application requires some grounds for the application. Contents of the study modules should be discussed beforehand with the supervisor.
After the approval application has been sent, it shows in the HOPS as approval requested.
After the study module has been approved, it shows like this
In the selection assistant (right side window) you can see the approved content
Step 8. If you need to change the module content after approval
Sometimes the plans change. If you change the content of approved module, Sisu gives you notifications of Selections against the rules and differs from the content of the approved application. It also notifies what is the content that does not correspond to approved content (marked yellow in the example).
If the changes are necessary, first give up the previous approval of the study module before requesting new approval.
All applications will be saved, so you can check previous ones later if needed.
Step 8. Choose Doctoral thesis / licentiate thesis
Choose thesis according to your research field. Usually the thesis and research field codes are formed on same basis, in this case ELEC002Z refers to acoustics also in thesis.
Other studies complementing the doctoral degree
Sometimes there are courses recommended to doctoral students. In order to register for courses they need to be in your study plan. Since the doctoral degree does not contain any free choice studies, there will be a study module "studies not included in the degree" in the HOPS structure.
This is still under preparation.
What if I already have licentiate degree and need only doctoral thesis to complete the doctoral degree?
Instructions under preparation!