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Monitoring your own Zoom lecture

This is actually a more general advice, but very relevant for Wacom One users, too. When you are sharing presentations or other material during a Zoom lecture, it is very useful to "monitor" the lecture as a guest, using a mobile device. This way, you can always immediately see if your screen sharing or Zoom polls work as planned. Practical guidelines:

  1. Make sure that you have Zoom installed on a mobile device (phone or tablet). Do not login to Zoom with your Aalto account on this device.
  2. Using your laptop, start your Zoom session normally.
  3. Connect to the Zoom session as a guest with the mobile device. Do not connect to audio.
  4. Keep an eye on the mobile device screen during your lecture. This way, you can immediately see if screen sharing and Zoom polls work as planned.

This kind of extra monitor gives you better awareness from the students' point of view. For example, some programs may update the screen rather slowly via Zoom. If you notice this from your mobile device, you can slow down so that students can really see what you want to show them.

Practice without audience before your first live session

It is strongly recommended to practice using your Wacom One device without any audience before using it in a live lecture setting. You can for example use your Personal meeting room and additionally connect as a guest using a mobile device (see above). Then test screen sharing, drawing on slides, etc. After practicing, your first live lecture with Wacom One will be much more enjoyable.

Using multiple displays

It is highly recommended to use Wacom One as a secondary display that extends your desktop.

  • This way, Wacom One will show your Powerpoint slides and your primary display remains in full use.
  • A major benefit is that you can monitor Zoom chat and manage the Zoom meeting on your main screen even during a slide show.

(If you need to modify your display settings, you can do it by right-clicking Desktop → Display Settings → Multiple Displays → Extend these displays. See Microsoft Support for more instructions if necessary).

Step 1. Setup Powerpoint presentation so that the full screen presentation is displayed on Wacom One (Powerpoint → Slide Show → Monitor → Select Wacom One). Also, uncheck Use Presenter View (or un-maximize Presenter View during the presentation to keep Zoom controls visible).

Step 2. In Zoom, share the whole Wacom One screen. Not the Powerpoint window, but really the whole Wacom One screen. In the example below, Wacom One is Screen 2 and main display is Screen 1. 

This leaves your main display free for managing the Zoom session. Zoom meeting controls can be opened from the bottom of the screen (move mouse to the green label You are screen sharing).

  • You can draw on the slides during the presentation.
  • Moving in the presentation is easiest using the arrow keys. Tap the Wacom One with the pen so that the Powerpoint presentation becomes active and then press arrow key. There are also some other useful keyboard shortcuts (see below).
  • You can also move in the presentation by taking the pen to the bottom left corner of the display. A Powerpoint navigation menu appears and you can move forward or backward.
  • Taking the pen close to the display and pressing the button on the pen corresponds to a right-click and opens up a menu.

When the whole Wacom One screen is shared, you can simply drag new windows to the Wacom screen if you want to show for example a browser window at some point.

Useful Powerpoint shortcuts

Here are some useful Powerpoint shortcuts that you can use while you are presenting with Wacom One. The keyboard shortcuts work when the Powerpoint presentation is active. Tap the Wacom One display with the pen to make the Powerpoint presentation active.

ShortcutAction
EErase ink markup.
Ctrl+MShow or hide ink markup.
W

Show blank white slide / Return to presentation from the white slide.

This is the fastest way to show a digital whiteboard during a presentation.

BBlack blank slide (see white slide above)
Arrow keysMove inside the presentation

(source: https://support.microsoft.com/en-us/office/use-keyboard-shortcuts-to-deliver-powerpoint-presentations-1524ffce-bd2a-45f4-9a7f-f18b992b93a0)

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