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This quick guide is intended for both user and space administrators of Aalto Wiki.
For more detailed information about Space Administration please read:
Tip: Functions introduced in the quick guide are worth practicing, in your personal wiki space (Aalto users only).
1. First time user?
If you are a first time user, you might want to know a bit more about Confluence. The video below is a general overview. Length of the video is 2.42minutes.
2. Logging in and signup
You can log in by clicking the 'Log In' link at the top right of the page. Then you have three ways of logging in.
Log out using the 'Log Out' link. Ensure logging out of the WebLogin or HAKA service by closing the browser.
3. Dashboard and Wiki Spaces
The dashboard lists the wiki spaces you have permission to view as well as their most recent updates. It also keeps a list of most popular contents of the wiki. You can go to the Dashboard from any wiki space using the link at the top left of the page.
The Dashboard shows Popular content across the wiki, and also populates a list of updates from favorite spaces, your contact network etc.
Dashboard also lists your favorite Spaces, Pages and your Network. It also shows some of the Global Spaces that you are allowed to view. To make a space
4. User Profile and Settings
Each wiki user has a user profile. You can view your profile by clicking your username in the upper right corner and choosing Profile from the dropdown menu.
On the profile page you can easily change your profile details and picture. You can also view your latest activity, and check what your network is up to (from the Network tab).
Each Aalto -user has the option to create an own Personal Space. This wiki space is intended to use as your own as you like it. You can use it to take notes, make your own "homepage" in the wiki, share information or what ever you want. It has the same possibilities as other wiki spaces and can be closed or opened to the other users. But it's your own.
Creating Personal Space
When you first log into Aalto Wiki with Aalto -username you have no Personal Space. You can create one by clicking open the drop down menu from your username (on the top right part of the page) and selecting Create Personal Space.
5. Administering a Wiki Space
Each wiki space has an administrator who can define the space settings, such as layout and permissions. Each wiki space also has its own news items, comments, RSS feeds and attachments.
In Global Theme (theme automatically applied to a new wiki space) Space admin tools can be found :
The Create button is present in the upper navigation banner.
The Sidebar. The Sidebar is a new feature, it can be modified from Configure Sidebar - menu.
Space Tools -menu is now present in the lower left hand corner of the sidebar.
In documentation theme (theme that you can apply to a wikispace from space admin) the space admin tools are found :
The 'Browse' link (next to Create button in top bar) takes you to:
6. Wiki Pages
6.1 Creating and Editing Wiki Pages
Pages are added to wiki spaces by using 'Add' -menu (top right of the page) and choosing Page. The new page will automatically become a child-page (a sub-page) of the page you were
You can also create a page from a template. Templates are pages with some content / features already in them. They can be used to keep memos of meetings etc.
Each wiki space can also host a blog. You can add new blog-posts from the Add - menu. From the Add menu you can also include attachments into the wiki space. These attachments can then be used in different wiki pages in the space.
Enter the title (mandatory) and content of the page in the Edit -page that opens up. Always save the page by clicking 'Save'. After creation, the page can be edited by using Edit -button when viewing the page. Remember to save your page after editing.
For more info on the editor please watch this video by Atlassian (Link redirects to YouTube) : Content creation in Confluence editor
6.2 Adding Comments on the Pages
You can add a comment on the page by clicking the write a comment -area at the bottom of the page. When you have written a comment, click 'Save'. The comment writing area has the same basic features as the page editor. Please note that anonymous and basic user -comments are subject to be checked by Akismet -spam filter. The comment author may remove the comment using 'Remove'.
To create a link, first select the text functioning as a link, and then click the link icon at the top of the editor. Internal and external links are created differently:
6.4 Attachments and Images
Wiki allows downloading page-specific attachments with the help of the 'Attachment' tab. The number on the tab indicates the number of attachments.
There are three ways to attach images:
7. User Groups
Users of the wiki service fall into four categories:
The rights and responsibilities of different user groups and the service rules are explained in detail in the wiki service terms and conditions. Identified users are also bound by the rules of their home organizations.
8. Labels and restrictions
Each page can be given labels and restrictions. These can be added and modified from the bottom part of the editor.
Each page may be assigned user-defined tag words or 'labels'.
Labels may be freely chosen by the page creator, and their purpose is to help the user find wiki pages on a certain topic.
You can give a wiki page restrictions that override the ones set in Space Admin for the whole wiki space. give you additional permission control. You have to first give all the users you want to use any of your wiki pages permissions in Space Permissions. After that you can restrict pages so that only some of the users allowed into the space will be able to view/edit them.
You can restrict the page to be viewed and/or edited by certain person/persons or group/groups.
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