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You can add studies, other learning or both to the application.


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In the first stage, provide the requested information in Add substitution info.

  • You must also choose whether you want to be informed of the decision on your application by email and by Sisu, and by Sisu alone.

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You should include in your application only such studies or learning that may be marked as a single completed unit.

  • If you acquired the learning in different places, list them separately since the original location and date of completion is marked on the transcript of records for approved studies.

Once you have submitted the application, you can print a PDF version of it, if you wish.

If you wish, you may cancel your application, but be aware that you will then have to make a new one, if needed, because restoring the old one is not possible.

  • Attachments can be included with the application once it is in the ‘Submitted’ state. Attachments may not be removed once the application is submitted.  
  • Once the application has been taken up for processing, attachments may no longer be added to it.

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Inclusion

If your learning cannot be directly substituted for a course in your degree programme, you may apply to have it count as an inclusion.

  • Note: Applications and approvals for inclusion are specific to a programme; they are not transferrable to a different programme. For instance, if you apply to have studies included in your bachelor’s degree, you may use not transfer them to be used in your master’s degree. 


Inclusion may be made done in one of two ways:

  • by directly proposing an inclusion of previous learning,
  • by going to the application through a study draft you have created in the study plan (see Study draft).

Without a study draft, the application begins with the structure of studies, i.e. from the study plan, click the button with three dots (...) and select Request to have prior learning included in your degree.

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First decide where to place your studies or learning in the degree structure.

  • The idea is for you to think about which part of the degree is the most natural location for your studies or learning.

After selecting the location, fill in a title for the credit and other required information, as in the substitution application. 

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Custom course credit and the study draft

Planning a study draft

If you are planning on taking studies that are not found on Sisu, you can use the study draft as an instrument for your planning. The study draft is used for exchange studies, independent study and planning doctoral studies, for example. These can be entered as custom course credits. In addition, if you plan on applying for a credit transfer for studies completed elsewhere that do not directly substitute for any studies on Sisu (i.e. that may be added via inclusion rather than substitution), you can use the study draft to get an idea of the courses or subjects to be credit-transferred later.

  • When you have completed such credits (e.g. exchange studies that have ended), you can then apply for the credits directly from the study draft.
  • Alternatively, you can apply for the custom course credit or inclusion of learning without the study draft.
  • Applying through the study draft is the preferred way, however, because then the credit goes into the part of the degree structure that was created for it. 

Creating a study draft

To create a study draft, select the study plan module where you want to add the draft. You can add the draft under either a study module or a subheading.

  • Study drafts may be made for non-degree studies, but it is not yet possible at this stage to apply for custom course credits. 

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Study draft in the study plan 

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After completing the course or acquiring the learning, you can use the draft to propose receiving either custom course credits or credit for inclusion of learning. 

Clicking Suggest credit opens a window where you can apply for custom course credit or included course credit. The application then proceeds in the same way as other credit transfers.

  • If you acquired the learning at your home university, apply for custom course credit.
  • If it was acquired somewhere else, apply for an inclusion.

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Custom course credit

‘Custom course credit’ refers to learning that has been registered, assessed by your home university, but for which Sisu shows no corresponding studies.

What this means in practice is that you make arrangements with your tutor or teacher regarding how you will make up for content that is missing from your degree or module. This may occur if, for example, the scope of studies for a module has changed over time and caused a shortfall in your credits for a module.

When you have completed your learning as arranged, aa Aalto service employee will enter the learning as completed credit in your degree or module. Custom course credits are agreed with the school (compared to inclusion, which refers to learning completed elsewhere).

  • You may apply only to a programme for which you have a study right.


In Sisu, you may propose custom course credit either directly (see the picture below) or by transferring a study draft you have created to an application (see ‘Study draft’ above).

Apply for custom course credit via the study plan ‘3-dot’ menu

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In the application, choose a place in the structure of studies for the study credit you are planning and enter a name for it.


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Note the following: If you are making your application without a study draft, the custom course credit will not go automatically in the place selected in the structure of studies. If you are making your application with a study draft, the credit will go automatically in its place in the structure.

Adding attachments to credit transfer applications

Attachments can be included with all types of credit transfer application (substitutions, inclusions, and custom course credits). A security check is run on every attachment, and no attachment may be included that fails the inspection.

The permissible file types are: PDF, TXT, DOC, DOCX, PNG, JPEG and JPG. The maximum size per file is 10 megabytes. Include no more than 20 files to an application. If you have more files, they could be combined before uploading to Sisu.

Attachments are added to the application in the second stage (Choose file /Drop files to attach). Attachments can be added by either the drag-and-drop method or by uploading them via the menu.

You can include a description of the attachments up to a maximum of 1024 characters.

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Attachments may still be removed before the preview stage. Once in the preview, attachments may no longer be edited or removed. NOTE: Attachments may not be removed after submitting the application; this ensures that all documents affecting the decision are protected against accidental removal. If it is necessary to remove something, you may this of learning services staff at your school before the application is processed.


Decision 

If your application for credit transfer is approved, the study attainment will be entered automatically in the record. The picture shows an included study attainment: the state reads ‘included’; the date shows when the study was originally completed; the ‘additional information’ section gives more information on about study, student performance, etc. 

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