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1. Setting up a Wiki Space
First check the rules of Aalto Wiki! Then consider whether you need a personal Wiki space or if you want to start administering a Wiki global space of, e.g. a working group.
2. Creating A Wiki space
You can create a Wiki space you can go to Aalto Wiki frontpage (dashboard) and click Create Space button:
There are now four different wikispace types. These types are intended for different kind of collaboration.
The type of the space will affect on the way content is stored in the space. If you are now sure what kind of collaboration you are using the space for, create a Blank space.
The Space name is the "Title" of your wiki space, and can be changed later on.
The Space key is a shortname for the space and is a part of the URL to the wiki space, this cannot be changed later and has to be unique.
2. Preparing the Wiki Space for Use
The launch of your global wiki space will go more smoothly if you prepare your Wiki space first:
3. Managing User Groups and Permissions
As the creator of the Wiki space you are automatically also the Space Administrator or Admin, and can set restrictions for viewing the page, but please note the following rules:
Managing wiki space permissions :
Managing wiki page permissions :
To adjust space permissions in Global theme, click Space Tools > Permissions
To adjust space permissions in Documentation theme, click Browse Space > Space Admin > Permissions (See picture below - click to enlarge picture).
3.1 Managing Groups
By default, all spaces are open, which means that all registered users ('confluence users') can read and comment on them. If you want access to be restricted only to those with Aalto username, add the group aalto_users, aalto_staff and/or aalto_student. You can remove groups from your space by removing all their permissions.
3.2 Custom Space User Management
3.3 Individual Users
It is often necessary to assign permissions separately for each user in a group, especially if you want access to the wiki space to be restricted, or want to grant more rights to certain users belonging to a group than to the entire group.
Select the users as follows:
3.4 Anonymous Users
All wiki spaces are by default 'open' in that they allow access to anonymous users. However, you can restrict the permission to view the space only to individual members and member groups by removing the permission to anonymous access:
5. Backup Files and Archiving
To make a backup file:
6. Removing the Wiki Space
Consider carefully whether removing the space is necessary, and inform all users of the removal well in advance (including visitors).
If you are certain you want to remove the space, go to Space Admin: Browse Space > Space Admin > Remove Space.