Sisu HELP

Versions Compared

Key

  • This line was added.
  • This line was removed.
  • Formatting was changed.

[Suomeksi] [på svenska]

Warning
titleFunctionality is not in use

Application for extension to the right to study is not in use at Aalto University.

Info

Extension to the right to study in 2021 is applied via eAge application.  Sisu as of March 11, 2022. 

If you have applied for extension this Spring before Sisu application was available, your application will be processed and you do not need to make a new application in Sisu. 

See more information at: 

Degree programmes will give more instructions during the Spring term how to apply for extension if needed.  

Table of Contents

Note
iconfalse
titleAalto university policy on extensions to study right

See the Aalto University policy on extensions to study rights whose period of validity is limited: https://into.aalto.fi/pages/viewpage.action?pageId=1183858

Summary of the steps to applying for an extension

  1. Sisu’s frontpage displays a notification to let you know that your right to study will expire at the end of the ongoing term.
  2. If you are unable to graduate by that date, apply for an extension to your right to study.
  3. Update your primary study plan (HOPS) or create one.
  4. Schedule the courses you still need to complete by putting them on your timeline.
  5. Fill in an application for an extension and submit it.
  6. If you still want to update your HOPS, you can cancel your application.
  7. Submit the required attachments as instructed. Use the following email subject line: ‘[Your school: ARTS, BIZ, CHEM, ELEC, ENG, SCI], [your name], attachment to application for extension’
  8. You will receive a message on Sisu as soon as your application is accepted or rejected.

In what situation are extension applications not made on Sisu? When is it impossible to apply for an extension? 

You cannot use Sisu to apply for an extension if:

  • Your Aalto username has expired, making it impossible for you to log in to Sisu. In this case, you need to apply for an extension through eAge (contact the learning services staff of your programme).
  • Your right to study has already expired AND your education path has been personalised.  In this case, you cannot make an extension application on Sisu. You need to apply for an extension through eAge instead (contact the learning services staff of your programme).
    • Update your HOPS on Sisu even though its status will be Selections against the rules. The learning services staff will use your HOPS when processing your application.
    • Expand
      titleHow to know if education path has been personalised?

      In My Profile, in your study right you can see, if the education path has been personalised: 

      Image Added

You cannot apply for an extension at all if:

  • the status of your right to study is ‘revoked’, ‘waived’ or ‘graduated’; or
  • you are transferring to another educational institution.

1 When your right to study is about to expire

If your right to study will expire at the end of the ongoing academic term, Sisu’s frontpage will display a notification and a link to an extension application. If you click on the link, the system will guide you to apply for an extension and to create:   

  • a personal study plan (HOPS) and
  • a schedule for your studies.

You should not use Sisu to send in any other documents related to your application. Send them to the university using other channels (read more below).

  • Note: You cannot apply for an extension to your right to study if the status of all parts of your degree is Parts completed. In this case, and if you have completed all studies included in your degree, you can apply for graduation.


You cannot use Sisu to apply for an extension to your right to study if:

  • Your Aalto username has expired. In this case, do not use Sisu to apply for an extension or to create a HOPS.
  • Your right to study has already expired AND your education path has been personalised on Sisu. In this case, do not use Sisu to apply for an extension.

2 Applying for an extension when your study right is still valid

If your right to study is going to expire within the ongoing term, Sisu’s front page will display the following notification: If you will not graduate before the study right ends, you must apply for an extension. Make sure you have time for the graduation process.

  • The way you should apply for an extension depends on the degree programme for which you have a study right. If you are pursuing both a bachelor’s and a master’s degree and you have not yet completed your bachelor’s degree, you should apply for an extension for both degrees.
  • If you have several rights to study that are about to expire, Sisu will display a notification for each of them.
  • To go to the extension application, click on the button Apply for an extension below the notification.

Image Added


Applying for an extension when your right to study has already expired

If your right to study has expired, causing your study time to end, Sisu’s front page will no longer display a notification. You can still apply for an extension through the My profile section which contains information about your right(s) to study.

  • To log in to Sisu for the application process, your Aalto user account still has to be valid (see the image below).

Image Added


Getting your right to study back, and a limited duration of studies

If You may have lost your right to study because it has expired (in other words, the maximum duration of your studies has elapsed) and you have not applied for or been granted an extension, you do not need to apply for the reinstatement of your study right or pay a re-enrolment fee. You only need to apply for an extension to your right to study. This will enable you to complete your degree.

Alternatively, you may have lost your right to study because you failed to enrol as an attending or non-attending student and the maximum duration of your studies has elapsed. (The terms for which you fail to enrol as attending or non-attending will count against the time you have left to complete your studies.) In this case, you need to apply for an extension to your right to study. You do not need to submit a separate application for the reinstatement of your right to study. Instead, Aalto will consider the reinstatement when processing your extension application. If Aalto grants you an extension, your right to study will automatically be reinstated at the same time. You will need to pay a re-enrolment fee.  

The academic terms for which you fail to enrol count towards the duration of your studies

In order to get your right to study back (in other words, to have it reinstated), you cannot have exceeded either the maximum duration of your studies or the extension that you have been granted to your study right. Please note: if you fail to enrol as an attending or non-attending student for an academic term, the term still counts towards the maximum duration of your studies. You can only enrol as a non-attending student for a certain amount of terms before this starts to affect the time you have left to complete your degree. The number of terms you may spend as a non-attending student depends on the reason for your non-attendance and the year when your right to study entered into force. Further information about the way the permissible duration of studies is defined.

Making an application

To summarise, to be able to apply for an extension to your right to study, you first need to have a study plan (HOPS) and a schedule for the studies you still have to complete. If you do not have these two things, you cannot apply for an extension.

Image Added

3 Personal study plan (HOPS)

To apply for an extension to your right to study, you do not need to create a new HOPS. Instead, you can update your existing HOPS. The status of your HOPS should be Selections done.

  • If this is not the case, Sisu will first ask you to complete your HOPS.
  • As soon as the status of your HOPS is Selections done, navigate back to the notification box on Sisu’s front page to make an application.
    • You can make an application for an extension even if your HOPS includes study modules that require separate approval. However, you should apply for separate approval for these modules at the same time as you apply for an extension.

If your HOPS contains one or several study drafts, they must comply with the rules of the HOPS: A study draft can only be included in a study module whose rules permit it. Alternatively, the study module must have been conditionally approved.

4 Scheduling your studies

If you have not scheduled the courses you are going to take by adding them to your timeline, Sisu will ask you to do so.

Image Added

  • Schedule your upcoming courses for the ongoing teaching period or future terms.
    • Example: If you are applying for an extension during Period II in December, you cannot schedule any courses for Period I in the past autumn.
  • If your degree has a two-cycle structure (bachelor+master) and you have not yet completed either degree, you need to add the courses you plan to include in each degree to your timeline.
    • You can schedule studies more than four terms/two academic years into the future although this is the maximum length of the extension that you can apply for at a time.
  • You also have to add your study drafts to your timeline.

Course scheduled to a teaching period that has ended and course attainment has not been registered yet

If you have courses scheduled to a teaching period that has just ended and the course attainment has not been registered, you are likely receive the following remark in Sisu when trying to submit the application: "There are courses in your plan that you have not completed and that are timed in the past on the timeline. Please correct the timing."

Image Added

In the picture below the course marked in red is on teaching period IV which has ended. Attainment has not yet been registered. By editing the timing so that the course continues to period V or by transferring it to period V, you can submit the application.  

Image Added

You can either

  • correctthetimingofthecoursetocontinueforthecurrentperiod,or

  • wait for the course attaiment to be registered and then apply for extension. 

See Detailed instructions on adding courses to your timeline.

5 Applying for an extension

After you have put your HOPS in order and scheduled your studies, it is time to make the actual application for an extension to your right to study.

The upper part of the application displays the details of your study right, the terms you have spent as an attending or non-attending student, your statutory absences, any past failures to enrol as a student, the credits you have earned so far, the credits you still need to earn, and the average number of credits you have earned per term.

Image Added

The Spent semesters section lists the academic terms included in your right to study that you have already used. The section also indicates whether you were enrolled as an attending or non-attending student for each term and the number of credits you completed.

Image Added

In the Planned studies section, you can see your timeline in the form of a list. You can click on each term to see the courses you have scheduled for it. The sum total of the planned and missing credits is displayed at the bottom. Any study drafts are also included in the list.

Image Added

Length of the extension

You can apply for an extension of a maximum of four terms (two academic years) at a time. Your application also needs to explain the reasons why your studies have been delayed and include a plan on how you are going to finish them.

As is the case with all applications in Sisu, you can select the way you wish to be informed when your application is accepted or rejected.


Image Added


6 After you submit your application

After you submit your application, any updates you make to your HOPS and/or timeline will not be reflected in your application. If you need to, you can cancel your application. As all other applications you make, you can view your extension application in the My profile section, under Applications and requests.

If you need to edit your application, cancel it and send a new application that contains the necessary edits.

Note:

  • A cancelled application cannot be reactivated for processing.
  • You cannot make a new application until your previous application has been either processed or cancelled.

Image Added

7 How to submit attachments

Send the necessary attachments to Aalto University using channels other than Sisu.

Health records and other sensitive information

Note

IMPORTANT! Use the following email subject line: ‘[Your school: ARTS, BIZ, CHEM, ELEC, ENG, SCI], [your name], attachment to application for extension’


How to send us health information (for example medical certificates) or other sensitive information in an encrypted email:

  • If the attachments contain sensitive information, use your aalto.fi email address to send them to confidential@aalto.fi.s.
  • use only this method to send email securely!

If you are using an email address other than your aalto.fi address, do this: First, sign in to the portal at https://securemail.aalto.fi. Then follow the instructions in the portal to send your attachments to this address: confidential@aalto.fi.s

Other attachments

Note

IMPORTANT! Use the following email subject line: ‘[Your school: ARTS, BIZ, CHEM, ELEC, ENG, SCI], [your name], attachment to application for extension’

Other attachments should be sent to studentservices@aalto.fi.

How to submit printed attachments

If you want to submit attachments as printed versions, bring or send the documents to the learning services of your school. Their contact information is available on Into: https://into.aalto.fi/display/contact/Contact 


8 Decision on your extension application

When your application for an extension has been processed, you will receive a message on Sisu.

Image Added

Positive decision

If you receive a positive decision (your application is accepted), you can see it in My profileApplications and requests and in the details of your study right.


Image AddedImage Added

Negative decision

You can also see a negative decision (your application is rejected) in My profile → Applications and requests. The decision includes the grounds of the decision and appeal instructions.

Image Added


Appealing against the decision

If you are unsatisfied with the decision you received and want to request rectification, follow the appeal instructions included in the decision.