Thesis supervision workspace in MyCourses

Thesis supervision workspace - what for?

A ready-made workspace is meant for

  • supervisors/advisors to receive and comment thesis versions on master's or doctoral level (from now on the term supervisor is used for different roles in these instructions)
  • students to send their thesis versions to their supervisor
  • receiving Turnitin similarity reports
    • on thesis drafts in order to help scientific writing and its support - and preventing unintentional or intentional plagiarism
    • on the thesis version that is graded in order to detect possible plagiarism
    • on the version of doctoral dissertation that will be assessed for pre-examination.

View what the workspace model looks like in MyCourses. The model workspace is copied and renamed for each supervisor.

Workspace order form

Supervisor: order the personal workspace by filling in this form.

You will get the workspace in three working days. The workspace is ready for usage with its Turnitin submission inboxes and instructions.

A name of a workspace consists three parts: "Thesis supervision" + supervisors's name + a year when the workspace is created.

Find a thesis supervision workspace in MyCourses

A supervisor will find her/his own workspace on MyCourses dashboard and in My own courses -dropdown menu after logging in to MyCourses.


  • inform your students by sending them the link of the workspace for submitting their thesis drafts.

A student can find her/his supervisor's workspace independently:

  • by navigating: Schools > his/her own school > Thesis supervision > student's supervisor's workspace
  • by typing supervisor's name in MyCourses search.

Students enroll themselves to the workspace before submitting

There are two tasks for students on the homepage before they can submit:

  • enrolment to the workspace
  • a question about the level of their thesis (master's or doctoral level).

Students submit and a supervisor receives on Submissions section

Submissions section contains "Turnitin assignment" activities for submitting and feedback giving:

  • a student sees her/his own submission in the inbox, but a supervisor can see a list of all students and their submissions
  • Activities named "Drafts..." include 5 inboxes for submissions/versions per student all together
    • Note! All dissertation versions (version for pre-examination, pre-examined and corrected version etc.) are submitted in draft inboxes
    • if a student submits more than 5 drafts (especially when writing several articles for the doctoral thesis), a supervisor can copy a "Draft ..." activity and rename it.
  • If there is an activity called "Version for grading", it is meant for Master's thesis version that is graded, unless it should be submitted elsewhere, like for BIZ students there are special workspaces for submitting final versions of thesis: bachelor's thesis, master's thesis.
    • In this activity submissions are also stored in Turnitin student paper repository (comparison database) in order to protect these papers against plagiarism by others (note: papers submitted in draft activities are not stored in the repository)

A Turnitin similarity report is generatad automatically on each submission in 24 hours at the latest.

A student is assisted to send a link of the submission inbox to his or her supervisor after submission.

Supervisor: automatic notifications of Turnitin submissions are off by default. You can turn them on in MyCourses: Your name > Personal preferences > Notifications > Turnitin assignment > Turnitin Assignment Instructor Digital Receipt notifications.

Unfortunately, notifications can not be set for a single Turnitin assignment activity. The setting involves all Turnitin activities in the workspaces where you have a teacher's role.

NOTE! Make a clear difference between drafts and the version that is graded, because meaning of a Turnitin similarity report to them is different:


Feedback on a submission and interpreting a Turnitin similarity report

A submitted paper can be read in a way that a Turnitin report is seen as a similarity layer on the paper (Similarity layer) when possible similarities between the paper and other sources are seen as coloured parts on the text. It is recommended to read the paper with the similarity layer on as the similarities can be interpreted while reading. You can also turn the similarity layer off if needed.

In order to give student feedback you can

  • paint or strikethrough a part of the text and comment it or attach a drag-and-drop phrase on it
  • reuse your saved comments, so called quickmark comments from your personal QuickMark sets
  • attach an assessing rubric (or a list of criteria)
  • link your comments to the rubric
  • add a voice comment on the whole document (3 minutes at maximum)

A student can see his or her submission, the Turnitin similarity report and possible comments from the supervisor.

Detailed instructions:

For iPad users there is Feedback Studio for iOS app.

Turnitin paper ID needed, for example, in pre-examination form

A Turnitin paper ID is used for pointing a specific Turnitin similarity report. The paper ID is seen in the submission inbox on the submission row.

The Turnitin paper ID is recommended to be added into pre-examination form in order to infor the pre-examiners that the Turnitin similarity report has been used as a help in assessing the ethics of the dissertation paper.

The Turnitin paper ID can be added to any other assessment where the assessor wants to point out that Turnitin similarity report has been used as a help during the assessing process. If a handling procedure of suspected plagiarism takes place, a Turnitin paper ID can be referred in it.

Scheduler activity for booking supervision appointments

There is Appointment booking for supervision activity on the home page. A supervisor can use it or hide it:

  • Using: you can mark your regular appointment slots to the scheduler where students can book them, or you can mark the appointment you just agreed on with the student (it is a shared information about the appointment).
  • Hiding: Turn editing on > click Edit next to the acitivity > Hide.

You can also write down notes for an appointment which are visible for the student.

Editing the workspace

A supervisor can edit the ready-made workspace as any other workspace with teacher's role in MyCourses. A ready-made workspace contains instructions in three languages: a user sees one language version depending on the interface language he/she has chosen. This has to be taken into account if those instructions are edited.

A life cycle of a workspace is 3 years

A workspace is deleted after three years. It is recommended to order a new workspace well before the deadline and set the suitable due dates.