Using Wiki to create Memos
You can easily create memos with Aalto Wiki. There are several add-ons and features that help you do this. Here are shown just a few of those.
1) Use a template
The easiest way to star creating a memo is to create it from a template. Templates are pages with added special content in them. For example the memo -template has ready places for meeting date, participants, tasks and so on. You can create a page from template simply by choosing Add -> Add page from template
2) Create from scratch
Confluence collaboration software has many features to support memo writing. You can, for example, create task-lists that notify users about the task, and create a task in their notifcation box :
- Type task here and @mention a user to assign them the task
- Type another task here and assign it to a user
You can also use the old, but more dynamic Tasklist -macro. The Tasklist macro enables the list to be edited without using page edit, but does not send notifications to users about tasks.
The new page editor makes it easier to write faster, and to edit page content with easy, What You See Is What You Get - type functionality. You can use keyboard shortcuts such as Ctrl + B (bold), Ctrl + I (italic), Ctrl + 1,2,3,4 (Heading 1, 2, 3 etc.) and the usual shortcuts like Ctrl + S (save) Ctrl + C (Copy) and Ctrl + V (Paste).
Switching between page layouts may also make it easier to create useful memos.
Need to get things done? Need a way to remember things to do? Aalto Wiki can help!
Aalto Wiki has two kinds of tasks. Those assigned to you by someone else, and those that you assign to yourself. All tasks are stored in the notification box of your profile, and can be accessed from everywhere in the wiki. When someone creates a task with task-list and mentions you in the task, it automatically informs you of the task via the notification box.
You can also create tasks for yourself. There are two ways of doing this. You can either use the Add personal task - prompt in the notification boxes task area, or select one of your notifications and add that as a task :
Adding personal task from Add personal task prompt :
Concluence has many features to make collaboration easier. When starting a collaboration it's best to first set the ways of sharing information and creating content. Here are some tools that can help you.
Wiki spaces for collaboration
The permission system of Confluence makes it easy to create wiki spaces with suitable permissions for all collaborators. You can choose to completely hid the wiki space from other users, make it exclusively editable for the group members but viewable for all Aalto Wiki users, you can even create different permissions for different pages, making part of the content available for all and part only for some group members. More about space permissions : Quick Guide for Wiki Space Administrators
You can use tasklists or the task-list maco to assign tasks to group members, who then can administer them from their own notification box. (For more on this, read the Tasks part of this page).
Trough your collaboration wiki space you can easily share different kinds of documents, in different ways. You can attach your documents as page or space attachments. When you edit an attachment on your own computer and upload it back into the wiki space with the same name, Confluence automatically creates an document history for it. That way you can view the earlier versions of the document as well, and revert back to them if needed.
You can stream videos, add twitter feeds etc. by using the Widget macro.
Some filetypes you can emebed into the page itself. Filetypes like Powerpoint of PDF can be embedded straight into the wiki page. The system converts them to be shown trough the internet browser.
Adding for example Powerpoint slideshow as an embedded object :
- Upload the document as an attachment
- In the page editing mode click Insert and choose Other Macros. From the Macro browser search for PowerPoint
- In the PowerPoint Macro make sure that the macro settings are correct.
There are macros for most of Office Documents, as well as macro for other multimedia files.
Using page labels to describe the content of the page can be used to group pages of same content into easier information groups. When using labels you can use different macros to take advantage of that.
Here is a list automatically generated by Content by Label -macro from pages with 'label' -label.
There is no content with the specified labels
Using labels also helps when searching for content, as the Confluence search engine can use labels as search parameter.
Other add-ons worth checking :
To help collaboration you might want to try these macros : Content by User, Contributors (show who's contributing to the collaboration area), Latex, Tasklists, etc..
You can use the build in Chart Macro to visualize data in Aalto Wiki. In page edit mode, click Insert -> Other Macros -> Chart. You can read more about chart macro from the instructions.
Drawing diagrams etc.
The easiest way to draw diagrams, flowcharts or cute pictures in Aalto Wiki, is to use the Gliffy on-line chart editor. Read more about Gliffy from. To start Gliffy picture you can either click Add -> Gliffy Diagram in the wiki page view mode, or Insert -> Gliffy Diagram in the wiki page editing mode. This will launch the Gliffy solution inside wikipage. Example of a Gliffy Diagram.
Aalto Wiki has some helpful features to make your wiki space stand apart.
Firstly, there are the build in features like page layout (changes the base layout in page editing mode :
Then there are some basic layout features like Section and Column macros that you can use to create a layout:
Lastly but not least, Aalto Wiki has some strong layout add-ons called Card and Cloak.
Card -macro macro is basically what you see in this page. A "tabbed" look where only a part of the content is visible at one time.
Cloak lets you create content into the page that is invisible until opened by clicking a reveal -button. The content can be of any size or any features. This way you can control what shows up in what part of the wiki page:
- No labels