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A credit transfer functionality will be activated in Sisu on 15 June 2021. 

The separate application (Nintex) has now closed. 


Summer 2021

If you plan to graduate in the summer of 2021, do not apply for credit transfer on SisuUntil 14 June 2021, apply for credit transfer on Nintex, and from 15 June 2021 onwards, contact the student services of your programme. 

If you are going to graduate in August 2021 or later, apply for credit transfer on 9 August 2021 or later, following the instructions below.

Do not submit two overlapping credit transfer applications! If you have already submitted an application on Nintex, do not make another application on Sisu.

  • If you are uncertain whether your application is being processed, check whether you have received a confirmation email. If you have, your application is being processed.
  • Keep an eye on your inbox in case the administrative staff sends you a request for further information. When your application has been processed, the decision will be emailed to you before the transferred credits are entered into Oodi. 

How to apply for credit transfer?  

Before applying for credit transfer on Sisu, read these instructions: Aalto University policy on credit transfer. You can apply for credit transfer in three cases.

Substitution

  • A course included in a degree can be substituted for by corresponding studies completed elsewhere or by otherwise acquired learning. Substitution requires that the contents of the studies correspond. Apply for substitution on Sisu

Inclusion

  • Studies completed or learning gained elsewhere can be included in the degree. Inclusion does not require that the contents of the learning correspond exactly to the contents of Aalto University courses. → Apply for inclusion on Sisu

Custom course credit  

  • Learning gained outside formal education can be accredited towards the degree as learning demonstrated in some other manner. The contents of such learning do not need to correspond directly to the contents of Aalto University courses.
  • Agree on custom course credits in advance with a teacher-in-charge. 

You can also make plans for studies that you will complete outside of Aalto by adding study drafts to your HOPS on Sisu

  • If you plan to complete studies elsewhere or gain learning elsewhere and have this recognised towards your degree, use study drafts on Sisu to plan these studies/learning in advance.
    • For example, exchange studies or flexible study right (JOO) studies
  • After completing the studies or gaining the learning, use your study draft(s) to apply to have the studies/learning included in your degree or counted towards it as custom course credits.

You can only apply for credit transfer through your valid personal study plan (HOPS). In other words, the transferred credits always have to be incorporated in a specific degree. If you have not yet enrolled for the semester, you cannot submit an application for credit transfer. 

Applying for course substitution

To apply for a substitution, go to the course in question and choose Substitutions. Then scroll down to the section called Credit transfer. 

How to open the course info sheet

Location of the 'View the application' button in the 'Credit transfer' section


Provide the requested information in the section called Add substitution info.

Substitution application

'Studies or knowledge to be added' window


You can add studies, other learning or both to the application. A single application should contain all the studies and learning on whose grounds you apply for course substitution. 

  • Itemise the studies and learning you have completed/gained in universities or similar educational institutions. The original locations and dates of completion of the approved studies will be indicated on your transcript of records.

Information required in a substitution application

Choose whether you want to be informed of the decision on your application on Sisu only or also by post.

'Consent regarding delivery' window

Once you have submitted the application, you can print a PDF version of it, if you wish (see the image below).

You can also cancel your application. Note: a cancelled application cannot be reactivated for processing. 

  • You can add new attachments to the application after submitting it if it is still in the ‘Requested’ state.
  • You cannot remove any attachments after submitting the application.
  • Once the application has been taken up for processing, you can no longer add attachments to it.

'Application info' page of a substitution application

Applying for inclusion 

Applications and approvals for inclusion are specific to a certain right to study and a certain study module included in your degree. They cannot be automatically transferred to a different programme or another section of your degree in your HOPS.

Inclusion may be made done in one of two ways:

  • You can directly propose an inclusion of studies or learning.
  • If you have already included the studies/learning in your HOPS as a study draft, apply for inclusion through the study draft in question.

If you have not added a study draft to your HOPS, start filling in the application by going to your study plan and clicking the button with three dots (...) and using the function called Request to have prior learning included in your degree.

Location of the 'Request to have prior learning included in your degree' function

Location of the 'Planned location' function in the inclusion application

  • Decide where in the degree structure you want to include the transferred credits. If you are unsure, contact the student services of your programme before making an application. 
  • Fill in the title of the studies/learning and other requested information.
  • Also choose whether you want to be informed of the decision on your application on Sisu only or also by post. 
  • A single application should contain all studies and learning that you want to get included as a single completed unit.
    • Itemise the studies and learning you have completed/gained in universities or similar educational institutions. The original locations and dates of completion of the approved studies will be indicated on your transcript of records. 
  • Once you have submitted the application, you can print a PDF version of it, if you wish (see the image below).
  • You can also cancel your application. Note: a cancelled application cannot be reactivated for processing.
    • You can add new attachments to the application after submitting it if it is still in the ‘Requested’ state.
    • You cannot remove any attachments after submitting the application. 
    • Once the application has been taken up for processing, you can no longer add attachments to it. 

'Application info' page of a inclusion application

Applying for a custom course credit

Learning gained elsewhere can be accredited towards the degree as a custom course credit. First agree on the custom course credit with a teacher or advisor in your programme. Learning services can help you find a suitable person.

You can apply to have custom course credits included in a degree for which you have a right to study. Applications and approvals for custom course credits are specific to a certain right to study and a certain study module included in your degree. They cannot be automatically transferred to a different programme or another section of your degree in your HOPS.

After you have agreed on the custom course credit, add a study draft to your personal study plan (HOPS). After gaining the learning as agreed, use your study draft(s) to apply to have it counted towards your degree as a custom course credit. The teacher notifies learning services of your study attainment, and learning services will process your application.

There are two ways to apply for a custom course credit:

  • You can directly propose a custom course credit.
  • If you have already included the studies/learning in your HOPS as a study draft, apply for a custom course credit through the study draft in question.

Without a study draft, start filling in the application by going to your study plan and clicking the button with three dots (...) and using the function called Request for a custom course credit.

Location of the 'Request for a custom course edit' function

Substitution application

Select the section of your degree structure where you have agreed to include the studies/learning. 

  • Fill in the title of the studies/learning and other requested information.
  • Also choose whether you want to be informed of the decision on your application on Sisu only or also by post.

A single application should contain all studies and learning that you want to get included as a single completed unit.

  • Itemise the studies and learning you have completed/gained in universities or similar educational institutions. The original locations and dates of completion of the approved studies will be indicated on your transcript of records.

Once you have submitted the application, you can print it, if you wish.

You can also cancel your application. Note: a cancelled application cannot be reactivated for processing.

  • You can add new attachments to the application after submitting it if it is still in the Requested state.
  • You cannot remove any attachments after submitting the application.
  • Once the application has been taken up for processing, you can no longer add attachments to it.

Study drafts: your plans for studies you will complete and learning you will gain elsewhere

If you plan to include studies or learning not listed on Sisu in your degree, add these to your HOPS as study drafts. You can use study drafts to plan for example the following:

  • exchange studies
  • independent study
  • doctoral studies

Use the study draft to apply for inclusion of the studies/learning and for custom course credits.

  • After you have completed the studies or gained the learning you want to include (e.g. you have completed your exchange studies and have a transcript of records to prove it), use the study draft to apply to have these included in your degree.
  • After you have completed the custom course credit (the teacher has notified or is going to notify learning services of your study attainment), use the study draft to apply for the custom course credit.

Adding a study draft to your HOPS

To create a study draft, select the study plan module where you want to add the draft. You can add the draft under either a study module or a subheading. If you are unsure where you should place the study draft in your HOPS, contact the student services of your programme.

Location of the 'Add a study draft' button in the selection assistant


Each study draft has to contain the following information:  

  • Name (such as ‘exchange studies’ or ‘language studies at the University of Helsinki’)
  • Planned credits
  • Institution where you plan to gain the knowledge
  • Description of the learning outcomes, i.e. a description of what you plan to do and what learning you plan to gain. 

Information required in a study draft

Study draft in the study plan

Study draft as a part of a study module

Applying for inclusion or a custom course credit through a study draft

After you have completed the studies or gained the learning you have described in a study draft, apply to have the studies/learning included in your degree or recognised towards it as a custom course credit.

Open the study draft by clicking on it. Then click on the button Suggest credit to apply for inclusion or a custom course credit.

'Study draft' window

Application for replacement

Fill in the title of the studies/learning and other requested information. 

  • Also choose whether you want to be informed of the decision on your application on Sisu only or also by post.

A single application should contain all studies and learning that you want to get included as a single completed unit.

  • Itemise the studies and learning you have completed/gained in universities or similar educational institutions. The original locations and dates of completion of the approved studies will be indicated on your transcript of records.

Once you have submitted the application, you can print it, if you wish. 

You can also cancel your application. Note: a cancelled application cannot be reactivated for processing.

  • You can add new attachments to the application after submitting it if it is still in the Requested state.
  • You cannot remove any attachments after submitting the application.
  • Once the application has been taken up for processing, you can no longer add attachments to it.

Recognition of the same studies towards several degrees at Aalto University

Recognition of the same studies towards two different degrees that you are going to complete at Aalto University requires a process called credit transfer. Credit transfer is used in the following situations: 

  • You have already completed a degree at Aalto University and are now pursuing another. (Examples: You already have a Bachelor of Science (Economics and Business Administration) degree and you are now pursuing a Bachelor of Science (Technology) degree. Or you have a Bachelor of Science (Technology) degree and are now pursuing another Bachelor of Science (Technology) degree.) 
    • Use study drafts to add the studies already included in your previous degree to your HOPS and to apply for approval. 
  • You are simultaneously pursuing two different degrees at Aalto University (for example, an MSc (Tech) and an MSc (Econ. & Bus. Admin) degree). 
    • In your HOPS, place the courses in the degree to which they primarily belong. For example, you can add major studies that are part of an Economics and Business Administration degree can as study drafts to the elective studies section of your Bachelor of Science (Technology) degree. Use study drafts for both planning and applying for credit transfer.
  • If you have completed a minor that could become part of either of your degrees, you can include it in the degree that you will complete first, and add it to the other degree as a study draft.

Adding attachments to credit transfer applications

Attachments can be included with all types of credit transfer application (substitutions, inclusions, and custom course credits). A security check is run on every attachment, and no attachment may be included that fails the inspection.

The permissible file types are: PDF, TXT, DOC, DOCX, PNG, JPEG and JPG. The maximum size per file is 10 megabytes. Include no more than 20 files to an application. If you have more files, combine them before uploading to Sisu.

Attachments are added to the application in the second stage (Choose files/Drop files to attach). 

Information required for attachments

Write a description of the contents of each attachment, such as ‘transcript of records’ or ‘course descriptions’. The maximum length is 1024 characters.

You can delete attachments before moving on to sending the application. In the sending stage, you will see a preview of the contents of your application. Once in the preview, attachments may no longer be edited or removed. You can still go back to edit the application and the attachments if you need to.

Note: After you submit the application, you cannot remove any attachments. This ensures that all documents affecting the decision are protected against accidental removal. If it is necessary to remove something, you may ask this of learning services staff at your school before the application is processed.

Decision 

When your application been processed, you will receive the decision as a message on Sisu. If you selected to receive it by post, it will also be sent to your home address. After your application for credit transfer has been approved, the study attainment will be entered automatically in the record. 

Location of the messages icon in the upper bar


The picture shows an included study attainment: the state reads included; the date shows when the studies or learning were originally completed; the ‘additional information’ section gives more information on the studies or learning. 

A view of an included course in the completed credits of a student

Substitution

If you applied for substitution, the courses substituted for will be registered as completed. Open the section course info on Sisu to see detailed information about the substitution and the decision to approve your application.

A view of a completed course

'Substitutions' page in the course info sheet

Inclusion and custom course credit 

If you applied for inclusion and a custom course credit through a study draft, the completed credits will be entered in the same section of your HOPS. 

A completed course as a part of a study module

If you applied for inclusion or a custom course credit without creating a study draft first, the decision on your application will contain a button that says Add to the plan. Click on it to go to your HOPS and add the studies in the appropriate section. 

Location of the 'Add to the plan' button



















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