Sisu HELP
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Sections that require separate approval

Your HOPS may include two kinds of sections for which you may have to apply for approval:

  1. Study modules
    • the compulsory parts of your HOPS
    • examples: your major, minor, master’s thesis...
    • each has a unique code (e.g. ELEC3029)
  2. Grouping modules
    • sections under study modules
    • no unique codes
    • examples: elective language courses or specialisation areas

If a section requires approval, it is marked with the following text: approval required.

Add courses to these sections in accordance with specific criteria (for example, select courses whose scope adds up to 20 ECTS credits). Then request approval for the courses you selected, if approval is required.

If a section of your HOPS requires approval, select courses as usual and add them to this section. Then you need to separately apply for approval for the section.

If you need to, you can use the free edit mode to create custom structures (structures that go against the rules) in your HOPS and apply to have them approved. Always agree on such custom structures with the learning services of your degree programme before entering them into your HOPS.

Applying for separate approval for a study module or a grouping module

If a study module or a grouping module requires separate approval, it is displayed in your HOPS marked with the text approval required.

Before applying for approval, ensure that you have added all the courses you need to the module and that they follow the rules.

How to apply for approval:

  • Click on the study module or grouping module that you wish to have approved.
  • The selection assistant appears on the right-hand side. Click on the button Apply for module content approval.
  • A form opens on your screen. Enter the grounds for your application and click on Submit application.
  • After your application has been approved, a message will be displayed on Sisu’s front page and in your messages.

If the button is inactive, your course selections are not complete. Go through the courses you have included in the study module or grouping module by using the selection assistant on the right. Every selection should be marked with the text selections complete.

Editing a study module or grouping module that has already been approved

If you have received approval or conditional approval for a study module or a grouping module but wish to make changes, you need to give up the approval first. Do this:

  • Click on the study module or grouping module that has been approved (its status is selections approved or selections conditionally approved).
  • Click Show to go to the approved application. 

  • Select Give up the approval in the lower part of the form.
  • Sisu will ask you to confirm. Select Yes, give up the approval.

You can now edit this study module or grouping module and send a new application for approval. Always remember to reapply for approval if you edit a study module or grouping module that has been approved before.

Applying for approval for a study module or a grouping module that has been approved conditionally

Study modules and grouping modules are approved conditionally if they contain unapproved study drafts.

If you have received conditional approval for a study module or a grouping module, they need to be approved unconditionally before you can graduate.

This also applies to a situation where your study drafts are approved later without needing to be edited.

If you need to make edits, follow the instructions above under the heading Editing a study module or grouping module that has already been approved.

Applying for approval for a previously approved study module or grouping module that you have edited since then

If you made changes to an approved study module or grouping module but you did not give up its approved status before starting to edit, you will see a notification next to the programme or module: differs from the content of the approval application.

When you want to apply for approval for a study module or grouping module like this, do this:

  • Click on the study module or grouping module that you edited after it was approved.
  • Click Show to go to the approved application. 
  • Select Give up the approval in the lower part of the form.
  • Sisu will ask you to confirm. Select Yes, give up the approval.

You can now edit this study module or grouping module and send a new application for approval.

Custom structures, i.e. course selections that go against the rules

If you create custom structures in your HOPS (that is, structures that go against the rules of your degree programme), the section in question will be marked with the text against the rules. At the same time, Sisu displays the following notification at the top: The structure of the study plan is against the rules. Please correct your selections.

These notifications will disappear if you edit your course selections to comply with the rules of your degree programme.

In some situations, you may have to make course selections that are not automatically permitted by the structure of your degree programme and apply to have them approved. For example, you may have agreed with a teacher-in-charge that

  • you can replace a course with another course even if this option is not included in the structure of your degree programme
  • you can deviate from a rule defined in the structure of your degree (e.g. select at least 20 or a maximum of 15 ECTS credits).

In these cases, you have to use the free edit mode and then apply to have your selections approved.

Agree on such custom structures with the learning services of your degree programme before entering them into your HOPS.

Free edit mode

Use the free edit mode if you need to deviate from the structure of your degree programme.

The edits you make using the free edit mode will change the status of your HOPS to against the rules.

The status of your HOPS will go back to approved after the person in charge of the study module has accepted your application to have your edits approved.


 Do not add courses to NOTGRADED modules

Please do not add courses to study modules that have the text NOTGRADED in their names. These modules are nongraded and can only contain other study modules, never courses.

Instead, if needed add courses to the study modules located under the nongraded modules.


How to go to the free edit mode:

  • In your HOPS, click on the study module or grouping module that you want to edit.
  • In the selection assistant on the right, click the three dots and then select the free edit mode.

In the free edit mode:

  • you can add any courses or study modules
  • you can add course or study module that you have already completed
  • you can delete courses and study modules
  • you cannot add courses or study modules that are a compulsory part of another section in your HOPS

What happens when you edit the structure of your degree programme:

  • The status of the study module in your HOPS that you edited becomes against the rules. The higher-level study modules that contain the edited module will also have this status.
  • When you add to your HOPS courses not included in the structure of your studies, the courses are marked with the text Does not fit within the degree structure.
  • Your entire HOPS will be in an error state and Sisu will display the following notification in a red banner above your HOPS: The structure of the study plan is against the rules. Please correct your selections.

After you apply for and receive approval for the changes you have made, the notifications of your HOPS going against the rules should disappear.

Adding courses and study modules that you have already completed

To use the free edit mode to add courses or study modules you have already completed to your HOPS, do this:

  • In your HOPS, click on the study module or grouping module where you want to add the courses.
  • In the selection assistant on the right, click the three dots and then select the free edit mode.


  • Click on Add a course you have already completed or Add a study module you have already completed.

  • The click Add next to the name of the course or study module.

Applying for approval

Only apply for approval for the study module or grouping module that you have edited.

If you apply for approval for study modules or grouping modules higher in the hierarchy, the status of the module you actually edited will still be against the rules and this status will not change. In other words, your application for approval will have been pointless.

Do this:

  • In your HOPS, click on the study module or grouping module that you wish to have approved.
  • Activate the free edit mode.


  • Click Apply for approval.


  • Writes grounds for the application and click Send.


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