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This page provides instructions for publishing data related to Quantum Technology Finland (QTF) affiliated publications or separate data sets produced by the researchers working in this centre of excellence. QTF's repository of choice is Zenodo upheld by CERN. QTF has an own community in Zenodo under which all datasets produced by the research groups may be listed. By following the instructions below, you can successfully publish your research data. All research that follows the research program of QTF can be published in QTF's Zenodo collection, irrespective of the funding source.

Check the current open science and data requirements

Our host organisations, funding agencies and collaborators all set requirements related to open science and data. QTF researchers are instructed to get familiar with these requirements and if needed, ask for help from their home organisations or the coordinator of QTF. Before publishing your data, make sure that the open science and data policies of your home institution are taken into account. You may find the current instructions online:

Create a Zenodo account

To publish data sets in Zenodo, first create an user account. Type https://zenodo.org/ to your browser and choose sign up from the top right.

Upload data

Login into Zenodo. To upload data into QTF's Zenodo collection, please use the following link: https://zenodo.org/deposit/new?c=qtfi or tag the QTF community into the upload (see video below). It seems wise to consider the uploaded data sets as publications in themselves, and to put care in adding the information describing them.


See a video regarding uploading process (choose Watch in PanOpto arrow to view fullscreen video)


Name the files to be uploaded

Name the files in a descriptive manner (e.g. the date at which the data was collected and, an abbreviation for the respective method or treatment applied, sample type).  

Title of your dataset

Provide unique title by focusing on the data you are sharing. Don’t use the same title as your research paper. A complete title includes: What, Where, When, Who, and Scale. An informative title also includes: topic, timeliness of the data, specific information about place and geography

Examples:

  • UK Environmental Change Network (ECN) Precipitation Chemistry data: 1992-2015
  • Time series of microbial carbon release from soil as carbon dioxide under different nitrogen and phosphorus treatments with a low glucose concentration added as a carbon source in the Conwy catchment, North Wales, UK (2016)


Description

Be specific and quantify when you can to give the user enough information of how to use the data without contacting the dataset owner. The questions below may help you in creating a description for your dataset.

  • How, when and by whom the data has been collected/ created?
  • How the data has been prepared for analysis?
  • What kind of data manipulations have taken place?
  • How and what methods have been used to analyse the data?
  • What instruments and devices have been used?
  • Which scientific publications are based on this data?
  • What is the software used to process and analyse the data?

Licence for your dataset

Your insitution may have different recommendations what comes to licencing. Please check your local legal counsel for this.

In Aalto, within externally funded projects, the CC-BY-NC licence is recommended for open data, for example. In general, Creative Commons (CC) licensing is recommended. CC-licenses allow a copyright holder to express the terms under which their works are available for others to use. A simple schematics for choosing the right licence is provided e.g. by the Aalto University Learning Centre. (NOTE: If you don't see the image below, visit https://libguides.aalto.fi/c.php?g=578570&p=4667670)

In University of Turku, the following principles apply. The commercial use of the research output and the protection of related rights is taken into account in implementing the principles of openness. Openness may only be restricted for a justified reason, such as commercialisation or protecting inventions or expertise. The openness of research output may be restricted on commercial grounds, primarily based on the same principles as with other scientific publishing. At the same time, the aim is to support business models compatible with the principle of openness.

Selecting the CC licence

Suggestion to cite the publication

You could include a suggestion to also cite the original publication in the description field as exemplified below.

"When using this data, please cite also the original publication:

Kashtan N, Roggensack SE, Rodrigue S, Thompson JW, Biller SJ, Coe A, Ding H, Marttinen P, Malmstrom RR, Stocker R, Follows MJ, Stepanauskas R, Chisholm SW (2014) Single-cell genomics reveals hundreds of coexisting subpopulations in wild Prochlorococcus. Science 344(6182): 416-420. https://doi.org/10.1126/science.1248575"

Important contacts

If you have suggestions regarding these instructions or the procedure, you could either drop comment below or email qtf@aalto.fi

         


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