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Log In to Aalto Notebook

  1. In a browser, go to https://notebook.aalto.fi
  2. Select the Identity Provider: Aalto University
  3. Click Go
  4. Login with your Aalto username/password via HAKA

Access the Sysadmin Panel

  1. After logging in, look at the page footer and find Sysadmin Panel
  2. Click on the Sysadmin Panel link
  3. You will be taken to the system administration section of Aalto Notebook

Modify Assigned Teams for Users/Admins

You may receive requests for assigning or removing users from different teams (depending on the projects they are working on).

Add Team

  1. Click on the Users tab in the syadmin panel.
  2. Type in a username in the Search Users box and click Search
    1. If your user is not found, no results will appear
  3. Select Add Team, select the appropriate Team name, then click Edit.
  4. A small blue box will appear at the top of the page with text Saved.

Remove Team

  1. Click on the Users tab in the syadmin panel.
  2. Type in a username in the Search Users box and click Search
    1. If your user is not found, no results will appear
  3. Select Remove Team, select the appropriate Team name, then click Edit.
  4. A small blue box will appear at the top of the page with text Saved.

Modify User Type

You may receive requests to change their user role (allowing them to modify team settings).

  1. Click on the Users tab in the syadmin panel.
  2. Type in a username in the Search Users box and click Search
    1. If your user is not found, no results will appear
  3. Select the dropdown box under Group and select the appropriate user role.
  4. Click the Save button.
  5. A small blue box will appear at the top of the page with text Saved.

Send a Mass Email

You may need to send a message to all users of the Aalto Notebook system (such as important updates, server downtime, etc.)

  1. Click on the Email tab in the syadmin panel.
  2. Scroll down to Send a Mass Email
  3. Enter the Email subject and message
  4. Click Send.
    1. Sending may take a few seconds to push out to all users through the Aalto email servers.

Create a System Alert Message

You may need to alert users who are logged into the system of various activities such as important updates and server downtime. A message will be shown on every page a user browses to when using Aalto Notebook.

  1. Click on the Server tab in the syadmin panel.
  2. Find the Announcement section
  3. Enter a brief message into the text box.
  4. Click Save
  5. To clear the message, click the Clear button.

View System Statistics

Statistics on the system can be viewed through a basic report generated by Aalto Notebook.

  1. Click on the Server tab in the syadmin panel.
  2. Click on Generate report.
  3. Download the dated CSV file.


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