Aalto Thesis LaTeX Template

Note to thesis writers writing in English

after having changed the default document language to

\documentclass[english,12pt,a4paper,pdftex]{article}

the compilation ends in errors. One is advised to remove all \foreignlanguage macros e.g. on line 895 change

\foreignlanguage{english}{Massachusetts,} 1992.

to simply

Massachusetts, 1992.

and the compilation errors will go away.

When using hyperref, set the pagemode as UseNone (instead of None, as given in the template):

\usepackage[pdfpagemode=UseNone,colorlinks=true,urlcolor=red, linkcolor=blue,citecolor=black,pdfstartview=FitH]{hyperref}

This removes a warning when running pdflatex.

I need to include two professors' name in the first page of my thesis.

However I can't use this command:

\supervisor{first professor's name \\ second professor's name}{}

Any comment will be helpful.

Thank you!

Updated to 1.7 version.

Minor fixes, mainly.

I am trying to write chapters in separate files and then including them in the given template. Is it possible to get the cover page and abstract page and then includin it in some other template like the one in the following url

https://www.sharelatex.com/templates/thesis/easy-thesis

Anyone who can help me in this regard would be highly appreciated.

Hi,

Where can I find the Microsoft Word template?

The Aalto thesis LaTeX template package has been updated. All the macros that were defined in aaltothesis.sty (v. 1.7) and the page settings in opinnaytepohja.tex (v. 1.7) have been integrated into the class file aaltothesis.cls. This has made the template TeX files opinnaytepohja.tex (and thesistemplate.tex) clearer. The template opinnaytepohja.tex has been partially translated into English in thesistemplate.tex. Thus the default language setting in opinnaytepohja.tex is Finnish, and in thesistemplate.tex it is English.

Additionally, support for Swedish has been added, and the default input encoding has now been set to utf8.

Is there a way to include the abstract in Finnish, Swedish and English?

Hi, I downloaded the files and tried to compile them on Texmaker. I keep getting the following error:

! pdfTeX error (font expansion): auto expansion is only possible with scalablefonts. \@EveryShipout@Output...@Org@Shipout \box \@cclv \newpage

I googled around, and found that it has something to do with the microtype package. However, I am not sure what exactly I  should do here. Any help would be appreciated..Thank!

A new version of the thesis template package is now available. Since the subject  codes (e.g. S-xy) for the major subject of the Masters thesis will no longer be used, this part of the template has been appropriately modified. The change affects only MSc students and licentiate thesis writers, not BSc students.

Has anyone got the template working with Lyx? 

I got Lyx to understand the aaltothesis class file by creating a .layout file, but Lyx gives the following error:
"LaTeX Error: Option clash for package inputenc."

\setcounter
 {secnumdepth}{3}
The package inputenc has already been loaded with options:
[utf8,]
There has now been an attempt to load it with options
[latin9]
Adding the global options:
utf8,,latin9
to your \documentclass declaration may fix this.
Try typing <return> to proceed.

Also an error about page numbering with roman numerals is given: " \setcounter{NMainPages}{vii}" does not work.

Best Regards, Panu

The Aalto thesis class file aaltothesis.cls has been changed so that, contrary to earlier versions, on the cover page the title of the thesis now comes first followed by the author's name.

See my reply to your earlier query above.

Hi, while I use the template, I just find that the first paragraph of each section or subsection will not automatically have the space at the first line. Is it what the thesis formation really is or just some small mistake?

Ran Xiao, I have deleted the two png files you attached in the table containing the files of the thesis package. This space is reserved for the package files only. Could you please reattach them to your comment?

Missä päin pakettia on määritelty lähdeluettelon otsikoksi "Viitteet"? Haluaisin muuttaa sen Lähdeluetteloksi, miten se onnistuisi? Miksi muuten paketissa käytetään \section-jaottelua lukujen teossa, eikö \chapter olisi parempi, sehän aloittaisi uuden luvun automaattisesti aina uudelta sivulta.

I am trying to include Chapter numbers by using \chapter command and getting error " Undefined control sequence \chapter" .

It seems that document class is article which doesn't support chapter command.  

Any idea how to to include chapter number in the thesis?

Hi

thesis uses article-style and hence does not suppot \chapter. 

Hi!

I downloaded the newest version of Miktex (64-bit for windows) and tried the opinnaytepohja. It doesn't work. This is the error message I get when trying to compile it to pdf:

Overfull \hbox (2.0pt too wide) in paragraph at lines 170--170

[]

 Overfull \hbox (2.00002pt too wide) in paragraph at lines 170--187

[]

[2

! pdfTeX error (font expansion): auto expansion is only possible with scalable

fonts.

\@EveryShipout@Output ...@Org@Shipout \box \@cclv

l.187 \end{abstractpage}

! ==> Fatal error occurred, no output PDF file produced!

Transcript written on opinnaytepohja.log.

texify: pdflatex failed for some reason (see log file).

P.S. I tried the 32-bit version also and it gives the same error...

I use the miktex and took character stringss ">>" and "<< and there after program says this.

What should I do?

Mikael

check out the discussion above regarding << and >>

aaltothesis.cls has been fixed to deal with compiling problems experienced by MiKTeX users. Thanks to Jussi Tiihonen for pointing out the problem.

I noticed that aaltothesis.cls counts the number of pages wrong in the abstract page. My thesis has 6+47 pages, but counter says 6+48. I don't really understand what went wrong and where, but I fixed it in my case as follows:

Changed this line in aaltothesis.cls:

\immediate\write\@auxout{\string\setcounter{NMainPages}{\thepage}}%

... to this:

\immediate\write\@auxout{\string\setcounter{NMainPages}{\thepage-1}}%

Mu supervisor noticed that section and subsection titles uses different fonts! Third level titles are not too deep...

The file "diff.patch", which was uploaded to allow the inclusion of two supervisors instead one, causes the problems that follow:

1. If two \supervisor{} lines are added, the FRONT PAGE shows "Thesis supervisor and advisor:" instead "Thesis supervisors:"
2. Regardless of using one or two \supervisor{} lines, the ABSTRACT PAGE shows "Thesis supervisor and advisor:" and, furthermore, it shows no name at all.

I have been going through the code "aaltothesis.cls" for quite a long time trying to find the error to no avail. Any idea how to solve this? I have tried both Sharelatex.com and TeXnicCenter and got the same result.

Hi, 

how can I add my references from a bib-file? I don't seem to be able to use /bibliography{NAMEOFBIBFILE}, nor any commands that would modify the appearance of my references. I'm trying to use this latex template instead of the old one. I would like to use my existing reference list from a bib file instead of writing them all again, and also I need to have the references in "LastName, X.Y, YEAR, etc. etc", not in the way they are now in the template. 

It might be worth inserting a \markboth{}{} at the end on the command which defines \thesisappendix in the file aaltostyle.cls to prevent the header of the bibliography section from bleeding into the appendix headers.

The thesis template package has now been updated to version  3.0. This version produces a PDF/A-1b compliant pdf file, which means that the resulting pdf file is suitable for long-term archiving. In addition to the traditional asymmetrical, one-sided page layout suitable for binding your single-side printed thesis, you can now produce a document having a symmetrical page layout suitable for online publishing (submit this version to the library for online publishing). Also, the abstract page has been redone to comply with the new layout guidelines given by Aalto University.

The older LaTeX templates opinnaytepohja.tex and thesistemplate.tex (< version 3.0) are not compatible with the new aaltothesis.cls LaTeX class file, and the new LaTeX  templatex (tex files) are not backward compatible with the older aaltothesis.cls files.

The thesis template package has now been updated to version 3.01. An interface (macro) has been implemented to give the user control over the copyright text written in the pdf metadata and the human readable page. The user can now also suppress the human readable page, if so desired, although this is not recommended. Also, a minor change has been made to the abstract page in the master's thesis in compliance with the new recommendation from earlier this week: Department is replaced with Degree programme and Professorship with Major.

Note! The Aalto thesis package version 3.0 and later requires pdfx.sty version 1.5.8 or newer to work. The latest version on the day of release of version 3.0 was 1.5.84, released on 2017/05/18.

NOTE! The page numbering has of the thesis template changed completely as of version 3.0. The cover page is page one, and all the pages, including those before the introduction section of the thesis, from the cover to the end are now numbered continuously. The number of pages of the thesis from the cover to the possible appendix and the number of pages of the possible appendix or appendices are noted on the abstract page. 

A bug in the page numbering has been corrected and the package files have been updated. Since the correction was really small, I didn't change the version number, it's still 3.01, but the date of the files in the newest version is 2017-10-06. Sorry for the numerous updates in such a short span of time.

The class file aaltothesis.cls has be updated to version 3.02. The abstract page code has been rewritten to allow for abstracts to span more than one page. This has been done because bachelor's students are required to write an abstract of 400-500 words. The LaTeX template files opinnaytepohja.tex and thesistemplate.tex have not changed, hence their version number, 3.01, is the same as before. I have, however, updated the dates in these files. Thus, the earlier release of the .tex files should work with the new version of aaltothesis.cls.

The aaltothesis package has been updated to version 3.1. The template now directly supports creating PDF/A-1b, PDF/A-2b and PDF/A-3b by specifying a-1b, a-2b or a-3b, respectively, as a \documentclass option. The option pdfa used earlier is no longer valid. Additionally, more error and compatibility checks have been added. The earlier LaTeX template files opinnaytepohja.tex and thesistemplate.tex should work after replacing the \documentclass option pdfa with a-1b, a-2b or a-3b. Note, however, that the file submitted to the Aalto University library should NOT be PDF/A-3b compliant; only the a-1b and a2b options of this package should be used.

The software recommended for validating one's thesis are Acrobat Pro, PDF-XChanger and the free online validator at https://www.pdf-online.com/osa/validate.aspx. Almost all of the nonconformity problems that have arisen to date in compiled theses have been tracked to files included into the theses, typically graphics files. So, first check your embedded files when you run into trouble with PDF/A validation. However, validating a pdf document for a-1b or a-2b conformity can be problematic and conflicting, and the conformity results can differ in different validating software.

To illustrate this dilemma, this package is now provided with graphics files in the jpg, pdf and png formats for users to experience first hand (and possibly help me resolve this dilemma). When using pdflatex, jpg, pdf and png are the valid formats for graphics files. When the example document, that includes two graphics files, is compiled using pdflatex, a PDF/A-1b compliant file results as validated by all three of the above-mentioned validators for all of the valid file formats. When the example document is compiled for PDF/A-2b conformity with graphics file kuva1.pdf, the resulting pdf fails Acrobat Pro's validation test but passes the test of the other two validators. If this PDF/A-2b file is now repaired by Acrobat Pro for conformity, the repaired file fails the conformity test in PDF-XChanger and in the online service. To further confuse matters, when using graphics files kuva1.jpg or kuva1.png, the resulting pdf is judged as PDF/A-2b compliant by all three validators. The jpg, pdf and png files have been converted from the original eps files. If anyone knows or figures out why this is so, I would be most grateful to know the reason. And if there is a fix to this problem, I would be grateful if you share it with me/us.

Thanks to Viktor Måsala for pointing out that the hyperref option pdfstartview=FitH caused problems. I have removed the setting. Removing this setting should not cause any problems since it only tells the pdf reader how the document should be viewed (fit width to window) on being opened. For those of you experiencing problems producing a valid PDF/A document in the earlier version, remove this setting in aaltothesis.cls on line 122.

For those of you who want to use the online LaTeX engine at www.overleaf.com to compile this template, here is some advice.

First, a little background information. This thesis package relies on pdfx.sty, version 1.5.84 released on 18.5.2017 or newer for it to successfully produce a PDF/A document. The Overleaf engine currently uses an older version (from 2016) and so this template will not compile. Overleaf will update its engine in the near future after which there should hopefully be no problem compiling the Aalto thesis template. They already have a beta version of their new engine that you can use to compile your thesis.

The fix:

1. Name your thesis LaTeX file main.tex (opinnaytepohja.tex or thesistemplate.tex → main.tex).
2. Use the beta version Overleaf v2 at https://www.overleaf.com/help/342#.WtcbJnWFPRY.
3. Upload main.tex, aaltothesis.cls and aaltologo.sty along with the graphics files (*.jpg, *.png or *.pdf) to the Overleaf v2 working directory.
4. Download the latest pdfx.sty package from  https://ctan.org/pkg/pdfx?lang=en and upload it to the Overleaf v2 working directory.
   

Now you're ready to go.

Thanks to Julen Kahles for helping to solve this issue and providing this fix.

The aaltothesis package has been updated to version 3.2. Although aaltothesis.cls has undergone a major rewrite in this round, the changes do not affect the user; no syntax changes have been made. Option a-3b implemented in version 3.1 has been removed since the use of PDF/A-3 is forbidden. This version now creates plain pdf with metadata in it when compiled using pdflatex and no PDF/A options (a-1b and a-2b). The details of the rewrite are in readme.txt.

The template files opinnaytepohja.tex and thesistemplate.tex have been edited to remove and replace deprecated macros. Also, a Swedish template kandidatarbetsbotten.tex is now available as part of the package. This package is minimal in that it does not contain elaborate explanations regarding macros or their syntax, layout details and so on.

The graphics in the package have been renewed. The PDF/A compatibility issues I described in my comment on 24.4.2018 were due to hidden fonts in the line diagram kuva1.pdf which were not embedded in the pdf. This issue is now resolved; the figure has been recreated appropriately.

I have written a guide briefly describing the PDF/A standard along with guidelines and instructions on how to successfully create a PDF/A-compliant document. It is not part of the aaltothesis package, so you must download it separately if you want it. I will be happy to receive constructive criticism, comments and feedback on the guide, which I will use to write a possible new version of the guide in the future.

This comment is for those of you using Overleaf. Now that the Overleaf engine has been updated to v2, you no longer need to add the new pdfx.ty file to your working directory, neither do you have to call your working file main.tex, as described in my earlier Overleaf comment above. Just upload aaltothesis.cls, aaltologo.sty and your thesis LaTeX file(s), e.g. thesistemplate.tex, opinnaytepohja.tex or whatever, along with your graphics files and you're ready to go.

It is possible to add the references in IEEE style with BibTeX

1. Understand how to insert the bibliography in the normal way:   https://www.youtube.com/watch?v=KS9GvK7cvmo&ab_channel=CharlesClayton   (There is no need to use the apacite package)
2.  After  \thesisbibliography in the Aalto template insert:

                \bibliographystyle{IEEEtran}
                \bibliography{IEEEabrv,mybibfile}

     3. You may need to copy two files to your folder: IEEEtran.bst and IEEEabrv.bib  They are available         at: https://www.ieee.org/conferences/publishing/templates.html  inside  "Latex bibliography files"
     4. Also inside the Latex Bibliography files is the "How to Use IEEEtran BIBTEX Style" document, where it describes (on page 1) where to store the previously mentioned files. 

I was using the wrong latex template and I had different chapters of the thesis in their separate files. By using this new template is it possible to include those chapter files using maybe a single line for example \input{introduction.tex}? Thanks and hope for some reply. 

On Ubuntu 20.04 I needed to install texlive-fonts-extra to compile succesfully, apparently at least beramono.sty is not included by default in some Linux systems.

Would it be possible to transfer this to Aalto Version for proper version control?

In case someone was wondering, aaltologo.sty can be found in this repo: https://version.aalto.fi/gitlab/latex/aaltologo

The aaltothesis package has been updated to version 4.0.The visual outlook has changed greatly to match the look of the Word template. This means the fonts, cover,  and abstract page have changed. Also, the font used for titles is sans serif. The possibility to use Creative Commons licenses is integrated into the template. Support for embedding eps files has been removed.

So, aaltothesis.cls has undergone many changes in this round. The tex files have been updated to accommodate these changes. The details of the rewrite are in readme.txt.

The contents of the template files opinnaytepohja.tex and thesistemplate.tex have been completely rewritten. The most important addition to the content is the fairly elaborate description of how to cite and how to create a bibliography. The Swedish template kandidatarbetsbotten.tex still remains minimal in that it does not contain elaborate explanations regarding macros or their syntax, layout details and so on.

Good evening. I am now doing master thesis via this Latex Template using the newest version 4.0, and I am doing it via Overleaf by uploading the relevant files from the zip to Overleaf, and I am going to write into thesistemplate.tex.

So far everything seems good, but there is something I noticed when I tried to test thesistemplate.pdf (compiled from Overleaf) without changing anything (as pdfa-2b):

Using online PDF validator at https://www.pdf-online.com/osa/validate.aspx , it is valid PDF/A document.

But using online PDF validator at https://www.pdfforge.org/online/en/validate-pdfa , it says it is not valid PDF/A document because of "Embedded fonts shall define all glyphs referenced for rendering within the conforming file. A font referenced for use solely in rendering mode 3 is therefore not rendered and is thus exempt from the embedding requirement." and "For every font embedded in a conforming file and used for rendering, the glyph width information in the font dictionary and in the embedded font program shall be consistent."

Should I be concerned in future, if pdf-online passed the test, but pdfforge didn't pass the test?

Also, another thing I noticed that it didn't manage to validate pdfa-b1 in https://www.pdf-online.com/osa/validate.aspx because I got the following text:

"File    aalto_thesistemplate.pdf
Compliance    pdfa-1b
Result    Document does not conform to PDF/A.
Details    
Validating file "aalto_thesistemplate.pdf" for conformance level pdfa-1b

The key S has a value Transparency which is prohibited.

The document does not conform to the requested standard.

The document contains transparency.

The document does not conform to the PDF/A-1b standard.

Done."

But using pdfa-2b passes the test so I think I will use pdfa-2b from now on, even though my figures do not need transparency, but at least it let it pass...

Good morning.

I get the following error regarding the copyright setup:

Package doclicense Warning: The pdfx package was detected. Therefore the mechanism to add license metadata won't work. Ensure to setup \Copyright and corresponding settings to your xmpdata-file. on input line 118.

I'm using Overlaef and the copyright text is defined as follows (3rd in EXAMPLES OF CC LICENSE):

\copyrighttext{\noexpand\textcopyright\ \number\year\ \ThesisAuthor. This work is 
    licensed under a Creative Commons "Attribution-NonCommercial-ShareAlike 4.0 
    International" (BY-NC-SA 4.0) license.}{\noindent\textcopyright\ \number
    \year\ \ThesisAuthor \ \doclicenseThis}

Any idea of how to solve the problem? Thanks in advance