1. Purpose of the Research Study and Data Processing
We are engaged in a research study that focuses on automatic speech recognition for native Finnish speakers and non-native Finnish speakers, including other related tasks associated with natural language processing. The intention is to design automatic speech recognition models based on the available dataset and align them with the relevant target group. Essential datasets include audio, speaker backgrounds like native language, gender, and provided transcriptions.

2. Personal Data Undergoing Processing
The dataset we are using comprises:

  • Audio Data
  • Transcription or Annotation
  • Native Language
  • Gender Age

3. Data Processing and Direct Identifier Removal
All personal data processed for this study is essential for its objective and proper execution. During the analysis, your data is processed ensuring you remain unidentifiable. Any direct identifiers like your name are substituted, for instance, with random identifiers. No identity will be disclosed in scientific publications or other publicly accessible research results.

4. Legal Basis for Data Processing
The legal basis is scientific research, a task in the public interest

5. Personal Data Sharing
Personal data processed in the study will not be shared with third parties.

6. International Data Transfers
Research data containing personal data will not be transferred outside the European Union/ European Economic Area or to international organizations.

7. Data Storage and Protection
Your personal data is processed and preserved in secure IT systems, which are approved by Aalto University and suitable for personal data. All access to these systems is safeguarded by unique usernames and strong passwords. Only the research team members and necessary personnel can access the personal data.

8. Retention and Deletion of Personal Data
Research data containing personal data is retained for research data to be used for further scientific research in the same scientific discipline or in other disciplines that support this research study. Research data containing personal data is deleted after five (5) years since the last publication where this research data has been used and exploited.

9. Rights of the Research Participant 

According to the General Data Protection Regulation (GDPR), a data subject has the right to:

  • receive information on the processing of their personal data
  • right to access the personal data collected and processed
  • right to rectification of inaccurate personal data
  • request that the processing of personal data be restricted
  • object the processing of personal data
  • right to erasure of personal data if the conditions of Article 17(1) of the Data Protection Regulation are met and processing is no longer necessary for archiving purposes in the public interest or for scientific research or statistical purposes in accordance with Article 89(1)

Should our research not require (or no longer require) participant identification, and if we can't associate the data with a specific individual, their rights related to data access, correction, objection, and deletion might be restricted. However, providing additional identifying information can restore these rights.

10. Contact Information

Questions regarding the conduct of the research study may be addressed to the person in charge of the study: nhan.phan@aalto.fi

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